EPAN – IPSG Meeting Proposals for Communication and Knowledge Communication Plan EUPAN Protocol London, 1 Septembre 2005

Knowledge System ??? Public Administration Member EPAN Member Good Practices Informations Systems EPAN Administrative Framework ??? Public Administration Member EPAN Member EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

EPAN Study EPAN Administrative Framework EPAN Administrative Framework, Communication Plan, EUPAN CIRCA Protocols Content: Communication Plan for the EUPAN Website Communication Protocol for the EUPAN Website Communication Protocol for the CIRCA Intranet Summary report on working methods Publication: DG_EVENT_JUNE-MEETING_DOCUMENT_2005-06-09_etude-EPAN-administrative-framework_en_V01.pdf EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

EUPAN Communication Plan (11) Target groups EPAN network entities and members PA officials of central, regional or local level professional circles: teachers, researchers, scientists, students general public of citizens and companies Objectives Provide information on modernisation, innovation and quality improvement of public administrations Life of the EPAN network Links with related sites (ex: Good Practices Infomation Systems) Relevant information on the topics addressed EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

EUPAN Communication Plan (12) Reference Framework Diagram EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

Reference Framework Diagram (13) Diagram: Maintenance and Publication Process Entities involved in editorial work (editorial authority) DG Troika secertariat, WG Troika, WG meeting, DG Troika, DG meeting Roles Content provider (author, issuer), content manager, validation authority, technical responsible Communication Phases Creation, issue, formatting, publication, validation (optional), feedback EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

EUPAN Communication Protocol (21) Detail of roles, players and procedures Organisational roles Content Management Site Management Quality Publication procedure Synthesis of tasks and roles EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

EUPAN Communication Protocol (22) EUPAN website Content provider Members of Epan, Members of PA in the MS Content manager Editorial Board L1: DG Troika secretariat members WG Troika members WG members Editorial-validation authority Editorial Board L2: DG Troika DGs Technical responsible Webmaster-System Adminstrator (EIPA) Visitors: 937 (April) 977 (May) Newsletter: Prevalidation WG Meeting L1 List of Surveys & Reports: Prevalidation WG Meeting L1 Prevalidation DG Meeting L2 Editorial Board <> Content Manager EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

EUPAN Protocol (23) To ensure dynamics, coherence and continuity in the management of contents, the editorial authorities can call on an internal or external resource (communication plan) Editorial Board L1: Members of DG Troika Secretariat, WG Troika, WGs Tasks Checking of the formal validity, Publication of articles (national PA, EPAN members), Headings management, Links management, Interactivity management, Web ranking-marketing, Reporting, Newsletter management, Site quality management, Monitoring, Site dynamics, EUPAN-CIRCA exchange Proposal: Permanent Content Manager <= 1FTE EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge

CIRCA Protocol CIRCA Library (upload statistics LU) Documents: 550 Content provider Members of EPAN Content manager Presidency secretariat DG Troika Secretariat/ WG President Validator/Editor Presidency secretariat/ DG Troika Secretariat/ WG President/ DG Troika/ DG Technical person in charge Presidency secretariat Library (upload statistics LU) Documents: 550 Uploads 1150 Directory Members 484 Membership listing: Listing circulated for validation/removal on DG meeting in June EPAN, IPSG Meeting 02.09.05 Communication Plan–Knowledge