Independent Monitoring Unit IMU, E&SED - GoKP

Establishment of IMU Independent Monitoring Unit (IMU) under the Elementary & Secondary Education Department, Govt. of Khyber Pakhtunkhwa has been established to put in place a monitoring mechanism for 27,416 Government Schools that would ensure improvement in quality and governance of the Education Sector.

Provides data against a set of 11 key education indicators. Introduction Data Collection from March 2014 on a monthly basis to monitor the education service delivery in the province. Provides data against a set of 11 key education indicators. Surveys collects data over 96% schools in the 25 districts every month. 100% schools covered in 2 months at most.

Indicator List Provision Indicators Additional indicators: School Status Reasons for schools closure: functionality, occupation Basic Facilities (toilet, boundary wall, electricity, drinking water, furniture) Availability Functionality Infrastructure details Building availability Classroom and room types/details   Participation indicators Teaching staff details Presence Proxy teacher details Enrolment and Attendance details Administrative visits Non Teaching Staff details Additional indicators: Delivery of textbooks Demanded Received Surplus Stipend Details PTC Details Security measures Development scheme type and their progress

Recruitment Through NTS To ensure transparency and merit, screening test through NTS was introduced 46,972 applied to NTS for 629 different position The initiative was successful and is being replicated in many other departments The profile of selected candidates is an evidence of the success

Educational profile of selected Monitors Sr. No. Qualification Total No. 1 M.Phil. 59 2 Engineers 37 3 MBA/BS/BBA 111 4 MA/M.Sc. 244 5 D. Pharmacy 8 6 BA/BSc. 16

IMU ORGANOGRAM

IMU structure and Key Roles Design, monitor and evaluate the impact of interventions Evaluate /analyze data Report variation shared with E&SED for corrective measures Review meetings with Secretary Oversee the implementation of certain key components of the reform IMU Manage the data collection process for the entire district Sample schools visits Ensure data accuracy Report data on a monthly basis to the DC/DSC and IMU DMOs Visit each school at least once a month Rotation on a monthly basis Collect information on quantifiable parameters for each school Data accuracy Data Monitors

Process of Data Collection

Ensuring Data Quality The DCMAs collect data based on a randomized cluster of 50-55 schools. The roster is changed every month by default. Updating data through android app. Time of data entry recorded by default to avoid data tampering. Configuration of the geo-location of the DCMAs when they update the data Fixed set of indicators given to DCMAs by default Data is not updated without the e-signatures of the Head Teacher of each school ‘Spot check’ mechanism of 20-40 schools by DMO monitoring Over 96% of all the schools are visited by the DCMAs. 100% school visits are completed in a span of two months The DCMAs also collect pictures of the school that are updated on the database

Data Overview - IMU Dashboard Select date of inquiry Select one or multiple districts from the drop-down menu Select Tehsil from the drop-down menu Select gender Select School-level Select UC from the drop-down menu Dashboard hyperlink

Data Display Red: 0%-25% Amber: 26% - 50% Amber Green: 51%-75% The dashboard gives a snapshot of the province on indicators through heat maps. Complete data files on schools can also be imported in an excel/ pdf format for analytical purposes. Heat map hyperlink Reports hyperlink Red: 0%-25% Amber: 26% - 50% Amber Green: 51%-75% Green: 76% - 100%

Improvements in Educational KPIs

Non-Functional Schools

Temporary Closed Schools

Teacher Absenteeism

Un-Authorized Teacher Absenteeism

Enrollment Attendance Gap

Electricity Non-Availability

Water Non-Availability

Toilet Non-Availability

Boundarywall Non-Availability

Additional Tasks Special Task Assigned by Chief Secretary Pictorial Data of overall Province (Rate List, Encroachment, Garbage Dump, Stray Dogs) Security task assigned After the APS School Incident, On the direction of Secretary E & SE IMU collected security related data of all public schools in the province Conditional Grant task On the direction of Secretary E & SE, IMU monitored the conditional grant allocated to public schools Master School Improvement Plan Currently we are working on Master School Improvement Plan. Training of DCMAs have been completed Data collection has started

Corrective Measures As of November 2015, dashboard and data on certain indicators has been made public on the IMU official website. Corrective actions resulting from IMU data Operationalization of over 300 non-functional/closed schools Action taken against over 8,000 teachers on negligence of duty Rs. 80 million recovered through salary deductions from non-authorized leaves of teaching and non-teaching staff Over 300 teachers and school staff terminated/compulsory retired School Closure decreased from 11% to 1.1%. (Almost 100% Improvement)* Teacher absenteeism decreased fro 23% to 16% (7% Improvement)* Enrollment attendance gap dropped from 48% to 21% (27% Improvement)* * As of May 2016 data

Looking Ahead Addition of quality indicators to track learning outcomes of students Institutionalization of IMU Complete database for teachers’ information Developing a decision support system Integration of various databases for better understanding of public education system Improving IMU website to make it interactive and more useful Comprehensive documentation of all actions along with timelines Research analysis for every indicator

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