Organizing a project kickoff …how to 10.08.2016 © communicationplayground

Why do we need a Kick-off? To formally launch the project To put faces to the names To form & align the project team Distribute relevant information 10.08.2016 © communicationplayground

The right timing For a project kickoff you should know… what you are working towards why it matters who is involved what will be accomplished  Project vision and scope has been sufficiently defined 10.08.2016 © communicationplayground

Preparing the kickoff Target the kickoff according to project size & complexity Identify participants - external vs. internal kickoff meeting Define location of the kickoff - in person or virtual Define duration & schedule the kickoff Organize undisturbed location for the meeting Prepare structured agenda - focus on clear content & plan enough time Send out agenda several days prior to the meeting Plan get together after the kickoff if suitable 10.08.2016 © communicationplayground

content Why Why are we doing this project? What’s the business need? What  What’s the solution? What are we going to do? How How are we going to make the project happen? When When are we going to do it? Where Where is the starting point for kicking things off? Who Who’s going to do what? 10.08.2016 © communicationplayground

Topics for Agenda Project goals, objectives and vision Scope Project team – introduction, org chart and roles) Groups impacted High level project plan and milestones Deliverables & acceptance criteria Risks and issue management Communication plan Change management Tools Teambuilding & social event Next Steps 10.08.2016 © communicationplayground

After the Kickoff Send meeting minutes to participants Kickoff summary Actions points Next steps Hold brief follow-up sessions with any participants who were unable to attend the meeting 10.08.2016 © communicationplayground

The beginning is the most important part of the work Plato 10.08.2016 © communicationplayground