IMPLEMENTATION OF THE DNA BILL ACCREDITATION PLAN

FORENSIC PROCESS FSL QMS

Evidence Recovery

Analytical Process

PROFILE ADMIN & REPORTING LABORATORY PROCESSES FSL QMS (81 PROCESSES) DNA UNIT (6 PROCESSES) EVIDENCE RECOVERY ANALYTICAL PROFILE ADMIN & REPORTING 10 Processes 18 + 24 Processes 3 Processes

All FSL Generic (Case Reception to Disposition) 42 Business Processes: Number of models: Generic FSL Process:   All FSL Generic (Case Reception to Disposition) 42 Instruments (To-Be) 14 Inventory (To-Be) 25 Sub-Total: 81 Biology Specific Processes: Biology Generic 6 Evidence Recovery and Sample Preparation 10 Manual processes 18 Semi-Automated processes 24 Reporting Officer related processes 3 61 TOTAL: 142

ADDRESS FACILITY May 2015 Decision & Awareness Completed Decision to pursue ISO 17025 & create awareness Get implementation plan & team Fund project Train FSL personnel ADDRESS FACILITY Decision & Awareness Completed Analyse and map processes Build Q Manual Build record keeping system Implement Document & Implementation Completed Review documents against 17025 Audit physical activities against procedures Internal Review Dec 2013 Strategies to close gap Update Q System Implement updates Q System Monitor Q System Close the Gap March 2014 Storage Maintenance Address facility Dec 2014 Apply Assessment Corrective Action Accreditation 6 – 10 Months May 2015 Accreditation process

TASK STATUS TIME RESPONSIBILITY DECISION & AWARENESS   Make decision to pursue ISO 17025 accreditation complete n/a DIV: FS Core Management Awareness Establish implementation team Fund project Training for FSL personnel ongoing 12 months DOCUMENT & IMPLEMENT Analyse and Map the Business Processes SITA Business Analyst & Operational Managers Build the Quality Manual Quality Section Build the Standard Operating Procedures Operational Managers Build the Record Keeping Systems Implement the Quality System Biology Management INTERNAL REVIEW Complete a Management Review 4 times/ year Review procedures against ISO 17025 Sept'13 Quality Section & Operational Managers Audit physical activities against documented procedures

CLOSE THE GAPS MAY 2015 Develop strategies to close the gap Nov'13   Develop strategies to close the gap Nov'13 Operational Managers Update and document the Quality System Jan'14 Quality Section & Operational Managers Implement the updated Quality System March'14 Biology Management Monitor the updated Quality System ongoing ACCREDITATION PROCESS SANAS review application and a final quote 3 weeks SANAS SANAS review of DNA Quality Manual and report to SAPS 5weeks SANAS Lead Assessor SAPS implement preventative/corrective measures based on feedback 6 months SANAS assessment 1 month SANAS Lead Assessor & Assessors from oversees SAPS implement corrective measures based on feedback 3 months Assessment team make recommendation 1 week SANAS awards accreditation MAY 2015

‘Most people who succeed in the face of the seemingly impossible conditions, are people who simply don’t know how to quit.’ - Robert Schuller -