Tips for completing Quotation Data Sheet (QDS)

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Presentation transcript:

Tips for completing Quotation Data Sheet (QDS) Please make sure to follow the following guidelines to successfully complete your Quotation Data Sheet

Let’s Get Started

Ensure that you: Save the QDS file in the EXCEL® 97- 2003 FORMAT (.XLS) If you use any other format, your entire bid will be rejected.

Ensure that you: Enter only numeric values in Columns I, J, K, L and M in the QDS. The system does not accept letters, words, commas or other characters e.g. $ , K, -, @, # ().

Ensure that you: Use the Comments column to enter any additional information relating to an item you are bidding on. This includes additional information regarding the product, packaging, lead-times etc

Ensure that you: Enter your manufacturers’ Name and Country correctly. Bid only for manufacturers that have been prequalified by OECS/PPS for your company A list of OECS/PPS manufacturers is available as one of the competition documents.

Ensure that you: Pay attention to the Product additional Info column which contains additional requirements for select items.

Ensure that you: Do not enter any information in Column R for this tender. This includes letters, numbers or even spaces. QA Standard is only required for ARV Tenders. Please leave cells in this column blank.

Ensure that you: Do not alter any of the headings in the QDS. Do not delete or add any information or data to Headings. Cells A1 to AB1. Editing the headings in any way alters the format of the worksheet and your bid will be rejected by the system.

Ensure that you: Do not edit any of the information in the columns with Grey Headings. These are Columns A to H and T to AB. You may only enter information in the cells of Columns with the green headings.

Ensure that you: Do not merge cells of the QDS Do not add additional information to the QDS e.g. dates, names, company stamps Do not delete any columns or cells Do not enter information for items you are not bidding on

Please note that: Failure to follow these instructions means that your tenders/Bids will be invalid or rejected by the System. The Standard Bidding Document and Supplier manual also provides instructions on how to complete the Quotation Data Sheet properly. Link for Supplier Manual https://procurement.oecs.org/epps/viewInfo.do?isPopup=true&section=userManual

If you require any assistance: Contact OECS/PPS Helpdesk Email: nadine.Felicien@oecs.int donna.montia@oecs.int brenda.cox@oecs.int Telephone: 758-455-6383- Nadine 758-455-6380- Donna 758-455-6381- Brenda 758-452-5895- OECS/PPS 758-452-5058- OECS/PPS Online: Contact us Page We will be happy to assist you.