Completing your Program Review

What is Program Review? It is a process by which we Maintain high quality programs Support student learning and college operations Support accreditation standards Standard 1.B.5-9 addresses Institutional Effectiveness Standard I.C. 1-5 addresses Institutional Integrity Reflect the Bakersfield College Vision, Mission, and Core Values Statements Commit to ongoing institutional planning, implementation, and evaluation cycle necessary to ensure continuous program and service improvement

Why complete your Annual Program Review or Comprehensive 3 year Review The results of program review are used to continually refine and improve program practices resulting in improvements in student achievement and learning through Goals Program analysis Assessment Curriculum To inform the planning process and the justification and allocation of needed resources Faculty & classified positions Technology needs Facilities needs “Other” needs Budget

Who reads my Program Review? How are the Program Reviews used? The Program Review Committee (PRC) does an initial read of your program review to offer feedback. Programs can use this feedback to strengthen their program reviews. Resource requests are sent to the following FCDC ISIT Facilities Budget Manager The President Accreditation Visiting Teams Verifies what we say in the Accreditation Self-Evaluation Report

When is my Program Review due? 2018-19 Tentative Program Review Schedule August Flex week Flex week workshop TBD to help you review and begin work   Mid-August Program Review (PR) data available on KCCD website: (update link) https://www.kccd.edu/institutional-research/reports/program-review-data August 9 Chair Academy September 10 First Review date of PRs for feedback (optional) September 17 PRs due to Area Administrators from Chairs, Directors, or Managers September 24 PRs due to Program Review Committee (PRC) from Administrators Sept. 26-Oct. 16 ACCJC Visiting Team PRC reviews PRs October 17 PRC feedback due to Chairs/Deans Nov. 2-faculty Nov. 16-classified FCDC votes on Allocation Requests November TBA PRC submits written PR summary to President and College Council December TBA PRC presents Program Review Analysis to College Council

Where can I get help? August Flex Workshops TBA Drop in workshops during PRC meetings TBA Co-chairs Kim Nickell, Kristin Rabe, Manny Mourtzanos Program Review Handbook (update link)

Updates to the Program Review documents Program Review documents have been reformatted for ADA compliance Removed Best Practices and Professional Development form and added a question to focus on department achievements Evidence of Department Dialog of data Program efforts in Guided Pathways, affinity groups, completion coaching communities Role in Rural Initiatives, Inmate Education, Dual Enrollment Strengthened Equity Gap question

How to address the Program Review questions: Begin with last year’s Program Review Roll over your answers and update where necessary Be clear and concise

Program Mission Statement:  Describe how the program supports the Bakersfield College Mission: A straightforward description of what your program or service area does: functions performed, instructional areas included, and/or support services provided. Except in cases of reorganization or new programs/functions added, the description can be carried forward, unchanged, but you may edit this section if you’d like.

Creating Program Goals (Comprehensive): Focus on the College’s mission and strategic goals. Goals should align closely to those of the College’s Goal statements should describe the expected performance of the student or specific behaviors expected from graduates of the program Goal statements should include action words and modifiers. Administrative unit goals should reflect upon how the area supports student success. Curriculum changes, shifting demographics or staffing needs, goals and objectives may shift during a three-year period. These changes should be addressed in the Program Review. Remember, resource requests are not goals; resources needed should be included in the action plan.

Progress on Program Goals This section will also “roll over” from last year’s report. If nothing has changed, you may leave it as is. Update any new developments or achievements of goals, timelines, or relevant information. Changes occur from year to year: curriculum changes, shifting demographics or staffing needs. You can revise or update your goals and objectives. Creation and Progression of goals will help in the justification of resources

Program Analysis Questions #1-#6 This is the time to look at your data, which includes but is not limited to trend data (link) or other data your area collects (surveys, posttests, tutor usage). Look back at last year. Has anything changed significantly? Show how your department engages in dialog through meeting notes, workshops, retreats. What is impacting your program’s function (positive or negative)? Are your students succeeding? Are there demographic differences? Large discrepancies between groups and achievement? What barriers to student learning are you seeing?

Program Analysis Question #7 Let your department shine! Questions #8 &#9 What efforts, if any, has your program or area contributed to these initiatives. Are there any future plans to be involved?

Resource Analysis from Previous Cycle The Annual Update and the Comprehensive Review both ask you to reflect on your resource requests that your received from the previous cycle Explain how effective your resources were and their impact on student success. By assessing resources, programs are essentially “closing the loop” and providing evidence to support and strengthen the Program Review process and budget allocation and collaboration with other committees. document

Conclusion Thoughtfully summarize and highlight the important changes, trends, achievements, and needs of your program or area. Approach the conclusion as if the president were to just read this area first.