New Appraiser Training Medical Appraisal Scotland Welcome back Day 2

Structure of Day 2 Presentations Plenary discussions Small group work & role play Live “mini” appraisals Appraiser; Appraisee; Observer giving feedback (videoed)

Objectives of Day 2 Guiding an appraisee in developing a PDP Enhanced understanding and skills in preparing for an appraisal interview Conduct an appraisal which engages & stimulates the appraisee Discuss top tips for ‘challenging appraisals’

Focus of the day Role play with fictional PDPs Further development of generic appraisal skills The live “mini” appraisal – 40 minutes, then 20 minutes feedback & discussion (all in the small group) Discussion about ‘difficult appraisals’

Ground Rules Time keeping Mobile phones Respect confidentiality Avoid jargon

New Appraiser Training Medical Appraisal Scotland Personal Development Plans A key outcome of the appraisal interview

Key Questions What – develop or do differently? (Be specific) Why – how did you identify? And relevance? How – will you learn this? (Knowledge/skills/attitude?) When – Timescale? How – will you know when objective is achieved? How – will you demonstrate this?

Under Developed Example Development need: Update on eating disorders How will I address the need? Reading Timescale: In the next year Outcome: I will feel more confident about this

Better Example (1/4) Development need: The management of patients with eating disorders, specifically anorexia nervosa. I realised after a difficult clinical situation when a patient was under my care who was anorexic, that I was not confident in managing these patients.

Better Example (2/4) How will I address the need? I have arranged to discuss this case with a colleague who specialises in this condition – in the next two weeks. Before this I will carry out an internet search for resources – review articles, online learning. Ask my colleagues for suggestions about any other suitable resources.

Better Example (3/4) Time scale Internet search and discuss with colleagues – within the next two months. Review any changes to management over the next year.

Better Example (4/4) Outcome I will write up this case as a clinical case review. I will present this at our clinical meeting. I will discuss with our specialist trainees.

PDPs… remember! Specific Measurable Achievable Relevant/Realistic Time specific

“Mini Appraisal” session Medical Appraisal Scotland “Mini Appraisal” session A quick reminder

Three Roles Appraiser Appraisee Observer

As an Appraiser… Open positively and constructively Cover confidentiality & caveats Check agenda still relevant Keep discussion on track Probe & challenge Summarise at end of key sections with agreed outcomes/action points Take notes for completion of Form 4 Action plan/PDP relevant & owned by appraisee

As an Appraisee… Understands the principles of the scheme Uses the interview to gain insight & to address professional needs Willing to spend time preparing Able to listen Assertive: confident enough to seek and handle challenges from Appraiser & to express their needs Able to reflect on & analyse past performance & events

As an Observer… Focus on appraisal skills & techniques Take notes with examples to support views/opinion Structure feedback logically Be supportive to Appraiser but don’t fudge issues Address areas which could have been handled differently, or better, with suggestions!

“Mini Appraisal” sessions Medical Appraisal Scotland “Mini Appraisal” sessions Check timetable and allocations

Top Tips for Appraisals What appraisals do you think may cause you difficulty and why? How can you address these difficulties? What support would help?

End of Day 2 What happens next?

What happens next? Video transfer Confirmation of outcome Password protected link to be sent to individual groups Confirmation of outcome Form 4 (based on your mini appraisal) Partial and anonymised Form 4 to be completed Sent to Appraisal Lead as part of induction Feedback (online completion) Auto activated/emailed by 6pm tonight Please complete as part of post-course reflection within a week

End of 2-day New Appraiser Training Medical Appraisal Scotland End of 2-day New Appraiser Training What is the one thing you will take away from this course?