BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

Appraising on the status of the recommendations INTRODUCTORY REMARKS Appraising on the status of the recommendations Finances Staffing Programmes

ADMINISTRATION REPORTING STATUS ON THE FINANCES AND ON ADVERTISED/ VACANT POSTS IN THE CIVILIAN SECRETARIAT FOR POLICE SERVICE 10.2 and 10.4 FINANCES

STATE OF OVERALL EXPENDITURE AS ON 30 SEPTEMBER 2014

STATE OF OVERALL EXPENDITURE AS ON 31 DECEMBER 2014

STATE OF OVERALL EXPENDITURE AS ON 15 JANUARY 2015

EXPENDITURE TREND ANALYSIS   Standard Items Compensation of Employees Goods and Services Opening Budget 71 537 27 311 Actual Expenditure Sep-14 26 563 7 639 Dec-14 40 502 13 920 Jan-15 44 356 14 161 Increase Spending since Sep 2014 17 793 (67%) 6 522 (85%) Total Expenditure Closing Balance 27 181 13 150

Paragraph 10.2 Few measures implemented: Monthly reporting by Chief Directors on spending including reasons for over/under-spending. Procurement and Spending Plans to be submitted monthly going forward. Funds to be redistributed by Budget Committee (newly established) to areas where spending can take place. Special programmes initiated like Communication Strategy introducing CSP to public of South Africa. Implementation of own systems and Virtual Private Network in advanced stage which would increase spending. 4/11/2019

Paragraph 10.4 Financial Structures and Accountability in place. Funds transfer and expenditure claim from SAPS to be finalised in January 2015. Transfer of personnel to happen in February 2015 for 1 March 2015. All BAS and PERSAL structures in place to do salary and other payments. Most financial policies signed outstanding policies and delegations to be signed-off before end of January 2015. Fortnightly meetings between CSP and SAPS on progress of transfer of functions. Negotiations ongoing with Treasury to have LOGIS ready for implementation 1 March/1 April 2015. 4/11/2019

POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR Once the following payments have gone through, projection of 99.7% will be achieved at the end of this financial year An order generated for the full SITA service of over R17,0 million. This could boost goods and services expenditure if all expenditure realizes. The Administration Programme is ready to start functioning on its own separate from SAPS which would increase its spending even further as it would be responsible for generic departmental related expenditure eg: computer time for transversal systems, internet access, telephones (dependent on the switchboard) and other related expenditure.

POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR Compensation of Employees is at 58,4% spending overall and the main reason is the fact that the level 9 and 11 posts are budgeted for on level 10 and 12 respectively. This will increase by R10,5 million (15.1%) with the retrospective payment of upgraded posts in line with Resolution 1 of 2012. If the goods and services spending is as high as anticipated all savings on Compensation of employees will have to be viremented to goods and services. 4/11/2019

STATUS REPORT ON VACANCIES FROM SEPTEMBER 2014 TO DECEMBER 2014 RECRUITMENT AND SELECTION PROCESSES TOTAL VACANT POSTS AS ON SEPTEMBER 2014 16 POSTS FILLED AS ON THE END DECEMBER 2014 9 POSTS REMAINING AT END DECEMBER 2014 7 NEW VACANCIES AS AT THE END OF DECEMBER 2014 TRANSFERS AND TERMINATION OF SERVICE FROM NOVEMBER 2014 4

PLANNED ACTION ON CURRENT VACANCIES 2015 POSTS TOTAL ACTION ADVERTISED POSTS 01 DURING DECEMBER 2015 DUE FOR ADVERTISEMENT 04 TO BE ADVERTISED ON THE 23 OF JANUARY 2015 DUE FOR SHORTLISTING 02 BEFORE 31 JANUARY 2015 DUE FOR INTERVIEWS DUE FOR APPOINTMENT AWAITING FOR COMPETENCY TEST RESULT S AND CRIMINAL CHECKS 11 CURRENT OUTSTANDING VACANCIES

OVERALL RECRUITMENT & SELECTION SUMMARY R & S PROCESSES SALARY LEVELS TOTAL 2-8 9-12 13-15 TOTAL VACANT POSTS TO BE FINALISED WITHIN 2 MONTHS: END DECEMBER 2014 4 3 11 TOTAL TO BE ADVERTISED AND RE ADVERTISED 1 2 1* DUE FOR SHORTLISTING DUE FOR INTERVIEWS DUE FOR APPOINTMENT ADMIN WORK IN PROGRESS (CAPTURING & DISPUTES) SUB TOTAL EXITING STAFF 39 41 27 107 GRAND TOTAL 121

VACATED POSTS 4/11/2019

OFFICE OF THE SECRETARY OF POLICE 4/11/2019

CHIEF DIRECTORATE: POLICY AND RESEARCH 4/11/2019

CHIEF DIRECTORATE: CORPORATE SERVICES 4/11/2019

10.6 CONSULTATIVE FORUM Meeting held between IPID and Secretariat-in Nov 2014 and drafted Terms of reference for collaboration Launch postponed from Jan 2015 March 2015 due to other pressing priorities 4/11/2019

STATUS REPORT BY PARTNERSHIPS 4/11/2019

COMMUNITY POLICE FORUM (CPF) RESOURCING/FUNDING Established Task Team to address CPF policy issues- held three meetings Established CPF Training Committee (Prov. Depts. of Safety, SAPS, Unions within Police environment, Provincial CPF Board Chairpersons) Emphasis on the representivity principle -broader stakeholder engagement (vulnerable groups-women, youth, children) etc. Redefine resourcing of CPFs through among others: Branding of CPFs Redefine criteria for membership Develop Community Safety Plan/Programme of Action with cost Enhanced marketing through media and social platforms, malls, key entry points (airports), create and intensify awareness  Advocate for active-citizen participation through izimbizo Training of CPFs Strengthen sector crime forums Joint support to CPFs by Prov. Depts. of Safety, SAPS and Civilian Secretariat for Police at station/community level

COMMUNITY SAFETY FORUMS (CSFs) Varying levels of established CSFs across municipalities in eight provinces, except Free State Financial commitment has been provided for by some Provincial Departments of Safety and some municipalities to support CSFs programmes Enhanced stakeholder engagement in CSF activities in line with policy 4/11/2019

CSF…Cont’d Some CSFs have developed Community Safety Plans/Annual Plans in line with municipal Integrated Development Plans (IDP)-On-going process Some CSFs conduct projects On quarterly basis, some CSFs hold quarterly meetings 4/11/2019

EFFICACY OF THE SAPS NATIONAL RURAL SAFETY STRATEGY No research was conducted by the Civilian Secretariat for Police on the matter. However, a summit on Rural Safety will be held end of March 2015 to address that. 4/11/2019

ACTIVITIES ACCOUNTING FOR EXPENDITURE Activity Date Indoni-Anti-stolen Goods initiative June 2014 National Indicator Programme alignment with Provincial Departments of Safety Aug 2014 Moral regeneration workshop Nov 2014 National and Provincial Houses of Traditional Leaders’ engagements on crime prevention initiatives Plenary March and Dec 2014 Launched anti-stolen goods campaign Dec 2014 White Paper Consultative workshops Faith-Based Organisation (FBO) engagement on crime prevention initiative 4/11/2019

PARTNERSHIPS UNIT 4TH QUARTER PRIORITIES Summit on SAPS National Rural safety strategy (end of March 2015) Engagements on public participation meetings (Jan – March 2015) Assessment of Community Safety Forums (CSFs) (Feb – March 2015) Stakeholder engagement on crime on prevention initiative: SADTU (end of January 2015) FBOs (two in February 2015) Traditional Leadership (end of March 2015) Youth on moral regeneration issues (end of February early March 2015) 4/11/2019

STATUS REPORT BY POLICY AND RESEARCH 4/11/2019

POLICY UNIT 4TH QUARTER PRIORITIES Draft White Paper on Security to be advertised for public comment in late February 2015 Gender Based Violence policies were finalised in 3rd quarter & commencing with last round of consultations in Feb 2015 Firearms project to be finalised end March 2015 Preparatory work on joint firearms workshop with Portfolio Committee completed 4/11/2019

STATUS REPORT BY LEGISLATION 4/11/2019

BACKGROUND That additional staff in the legislation programme be appointed without delay. That all the outstanding legislation be fast-tracked by the department. 4/11/2019

LEGISLATION UNIT’S MEASURES Additional staff for the Unit will be done together with Human Resources Unit in Corporate Services. Currently there is a new structure under consideration and it is awaiting approval of DPSA. The filling of new posts will follow after approval of the new structure and the funding of posts. 4/11/2019

LEGISLATION 4TH QUARTER PRIORITIES Firearms Control Amendment Bill Protection of Constitutional Democracy against Terrorism Amendment Bill Various processes of the review of the SAPS Act underway, pending the outcomes of the White Paper Process.

Compensation of board members of the DNA Oversight Ethics Board. MISCELLANEOUS COSTS Outstanding accounts to Government Printers on passed Acts assented to by the President Compensation of board members of the DNA Oversight Ethics Board. Additional expenditure will be drawn from the legislation unit with regards to litigation. 4/11/2019

STATUS REPORT BY MONITORING AND EVALUATION 4/11/2019

Phase I of IMS finalised by March 2014 but not deployed BACKGROUND Under spending was due to slow progress in ISM development and deployment Phase I of IMS finalised by March 2014 but not deployed 4/11/2019

ACTIVITIES ACCOUNTING FOR EXPENDITURE Agreement was reached with SAPS (TMS) and SITA for SAPS will support CSP until it is fully operational with its own secure network supported by SITA Hosting process was outlined SITA to categorise CSP as a priority client and allocate a technician on site Allocate a secure offsite server Project proposal submitted by SITA In November 2014 SAPS declined to host the IMS citing security reasons External service provider to be used for deployment of phase 1 due to challenges experienced SCM process underway 4/11/2019

M & E UNIT 4TH QUARTER PRIORITIES ISM phase 1 to be deployed and phase 2 developed and deployed - R3.9 million on going Police station oversight visits to be conducted – R412 000 by March 2015 Continuous monitoring of DVA – R240 000 by March 2015 Business process mapping on complaints management and policy dialogue on police conduct – R380 000 by March 2015 Evaluation of Fingerprints Act finalised - R140 000 by March 2015 Launch of the consultative Forum by March 2015 4/11/2019

THE END 4/11/2019