Building a Great Unit by Building a Terrific Staff 4/11/2019 Building a Great Unit by Building a Terrific Staff Bruce Johnson, DCAPT Sector MD-NCR 11-Apr-19 1 Bruce Johnson, DCAPT, Sector MD-NCR

So you’re a new Flotilla Commander What now? 11-Apr-19 1

Do you know what your members want? 11-Apr-19 1

How do you find out? 11-Apr-19 1

Ask them! 11-Apr-19 1

Ask them! 11-Apr-19 1

Ask them! 11-Apr-19 1

Ask them! 11-Apr-19 1

What did they tell you? 11-Apr-19 1

Ask the current FSOs what they think Organize the survey results by position: 11-Apr-19 1

FSO summary observations 11-Apr-19 1

Review your staff options How did last year’s staff do? What was last year’s FC’s & VFC’s appraisal? Did staff get on-going coaching? Did staff have clearly stated expectations? Did staff have goals? Were those goals reviewed? 11-Apr-19 1

Can you improve the staff? Which staff should be retained? What is your appraisal of them? What do they say about the future? Who else is available? Are there newer members? Younger members? What is the best fit for moving the group forward? 11-Apr-19 1

Gather your options / Make a selection 11-Apr-19 1

Make the appointment Speak to the person directly, either in person or over the phone. Follow up immediately with an email. Mail a letter of appointment within 24 hours with the following: 11-Apr-19 1

Cover letter 11-Apr-19 1

Get the Position Description Auxiliary Flotilla Procedures Manual Chapter 6 Auxiliary Manual National department websites for the newer jobs, e.g. Diversity, Marine Safety, Food Services 11-Apr-19 1

Get the Position Description 11-Apr-19 1

Outline your expectations 11-Apr-19 1

Generate an appointment certificate 11-Apr-19 1

Thank those who aren’t reappointed 11-Apr-19 1

Importance of Planning “The nicest thing about not planning is that failure comes as a complete surprise, and is not preceded by a period of worry and depression.” ‐‐ John Perton 11-Apr-19 1

Hold a Planning Day Ice breaker Greetings / introductions Fall member survey results Environmental scan Develop a vision for the unit Develop tactical goals Plan a calendar to implement the tactical goals 11-Apr-19 1

Ice breaker 11-Apr-19 1

Environmental scan Common part of strategic analysis There are internal elements & external elements All interrelate 11-Apr-19 1

Develop a vision – Where is the unit going? Who are we? What are we trying to accomplish? Don’t be afraid to be successful. 11-Apr-19 1

11-Apr-19 1

What are tactical goals? Goals that define the outcomes that divisions and flotillas must achieve for the Auxiliary to reach its overall goals. Reaching the second floor is a strategic goal – either walking up the stairs or taking the escalator or taking the elevator or scaling the outside of the building are tactical goals. You must do the tactical (task) in order to achieve the strategic outcome within a certain amount of time. 11-Apr-19 1

I think you should be more explicit here in step two 11-Apr-19 1

11-Apr-19 1

SMART Goals Develop 2‐3 SMART goals for your department or flotilla SPECIFIC MEASURABLE ACHIEVABLE REALISTIC TIMELY Be sure to identify who the stakeholders are for each goal Progress will be tracked quarterly 11-Apr-19 1

Planning calendar Identify specific events that need to be completed this year Identify when these events need to be completed 11-Apr-19 1

Planning calendar 11-Apr-19 1

Track your results 11-Apr-19 1

You can do it! 11-Apr-19