Excel Lesson 9 Applying Advanced Formats to Worksheets Microsoft Office 2010 Advanced Cable / Morrison

Objectives Create custom number formats. Use conditional formatting rules. Create conditional formatting formulas. Format tables. Create custom AutoFilters. 2 2

Objectives (continued) Apply themes. Switch banded rows and columns. Add or delete rows and columns in tables. Add totals to tables.

Vocabulary conditional formatting formulas custom AutoFilter banded columns banded rows tables themes 4 4

Introduction Microsoft Excel has a number of advanced tools and features. Can be used to create professional-looking spreadsheets Allows advanced formatting techniques, such as tables, themes, and conditional formatting

Creating Custom Number Formats You can create your own format by selecting Custom category in Format Cells dialog box. Custom format in Format Cells dialog box

Using Conditional Formatting Rules Conditional formatting applies a font, border, or pattern to worksheet cells when certain conditions exist in those cells. Conditional formatting is applied using the New Formatting Rule dialog box.

Using Conditional Formatting Rules (continued) New Formatting Rule dialog box

Creating Conditional Formatting Formulas You can create your own conditional format rule using a conditional formatting formula. In the New Formatting Rule dialog box: Select the “Use a formula to determine which cells to format” option. Enter the conditional formatting formula.

Formatting Tables Tables provide professional presentation features for displaying worksheet data. Excel offers a variety of table formats in the Table Format gallery. On the Home tab in the Styles group, click the Format as Table button. Displays the Table Format gallery

Formatting Tables (continued) Table Format gallery

Creating Custom AutoFilters Custom AutoFilter displays only cells that meet specific criteria. Custom AutoFilter dialog box

Applying Themes Themes You can apply a theme from the Theme gallery. Borders, background colors, shading, and graphic effects are applied instantly to an entire workbook You can apply a theme from the Theme gallery. To open the Theme gallery: On the Ribbon, click the Page Layout tab In the Themes group, click the Themes button

Switching Banded Rows and Columns Banding Banded rows: one row will have a lighter format, and the adjacent row will have a darker format Banded columns: same kind of formats appear in columns To switch between banded rows and banded columns, use the Table Tools Design tab.

Adding or Deleting Rows and Columns in Tables Commands on the Insert and Delete menus in the Cells group on the Home tab Maintain the banding formatting of a table Insert menu options

Adding Totals to Tables Excel retains the format when adding totals to rows or columns of data in a table. To add totals to rows in a table: Type a new column heading next to the far-right column heading and press Enter. To add a total row at the bottom of a column: Select Total Row in the Table Style Options group on the Design tab.

Adding Totals to Tables (continued) Table with totals added

Summary In this lesson, you learned: You can create a custom number format and apply it to data in the worksheet cells. Conditional formatting rules enable you to highlight data that meets specific criteria. Conditional formatting formulas let you highlight data based on the criteria you enter in the formula.

Summary (continued) Formatting data and text as a table applies various professional formats and filters. Custom AutoFilters give you the option to apply specific filters based on criteria entered into the custom AutoFilter dialog box.

Summary (continued) Themes let you apply a formatting scheme throughout the workbook, thereby eliminating the time-consuming task of applying individual formats in each worksheet. You can select and change banded rows and banded columns in a table. You can add a total row and total column in a table.