Apply for Security Roles Where to get more Info Summer/Winter Hires Next Steps Apply for Security Roles Where to get more Info Summer/Winter Hires

Security Roles you may need Description PTR Originator This role originates PTR transactions. PTR Approver This role applies department (agency/org) approval to PTR transactions. NOTE: Approver and Originator cannot be the same person on each individual transaction. ***Approvers also must be Advantage Account Signers.*** PTR Dean/VP This role applies Dean/VP-level approval to PTR transactions. PTR Provost/EVP This role applies Provost/EVP-level approval to PTR transactions.

How to become an Advantage Account Signer To request an Advantage id forms.asu.edu and complete the online request form. 1. Log-in using your ASURITE user ID and password 2. Select the third bullet: Administrative Access Requests (HRMS, Advantage, Cashiering, SAAR, DARSweb.) 3. Select number three: Request for Advantage Financial System Access Advantage Profiles: View a list of profiles and the training required for each one. Org Managers and/or Authorized Signers on an account also must complete an Advantage Form A for each applicable account.

How to Apply For Security Roles Anyone who processes job transactions must apply for a new security role to originate/approve transactions NOTE: Users may request more than one role however,  a person cannot be the Originator and Approver on the same transaction. To request access, visit the security website (ep. https://www.asu.edu/go/oasis/AddSecurityRequest

Security Apply for Security Roles- PTR Originator

Security Apply for Security Role– PTR Approver (if applicable)

Resources A website has been developed to keep the community informed of things that are going on with the PTR. Check this website regularly for PTR updates. This website will also have several different training materials for you to refer back to after you leave today’s training http://cfo.asu.edu/fs-ptr

Summer Hires (FSW/GRD) It is recommended to always use online renewal for the first renewal of the summer session Online Renewal is open Any proceeding renewals (for the same position number) will need to be processed through the PTR with the action of Return from Work Break

Summer Hires (FSW/GRD) Transactions with a future effective date will be staged until that effective date is met. All summer jobs must end by 8/7/2011. If you try to pick a date past that date the PTR will not be submitted

Summer Hires Workflow Teaching Research Other Account Signer Dean/VP Provost Other points:   EZAppt works in any browser. If your Available Time isn’t displaying for students, it’s likely because you didn’t check the “Client Accessible” box during the scheduling process. Unfortunately there isn’t a means of double checking that during the scheduling process in EZAppt. Have to check student view. If you are using online renewal you will need to obtain these approvals by paper.

Summer Hire Example 5/5 5/30 6/1 5/16-6/12 6/13-7/10 Date enter into People Soft Online Renewal PTR Return from Work Break Correction to first renewal via PTR Because you have a pending PTR and have a correction that needs to be made to the first session, you will need to cancel and archive the pending PTR to create a new PTR for 5/16-6/12

Documentation New Hire Packets must be faxed to Data Management for all hires and rehires to ensure continuation of employee pay. While the automated PTR process will update job, the employee record may be terminated if the packet is missing when payroll completes the I-9 verification.

Documentation Offer letters will still need to be written for all employees. Offer letters for Classified Staff and Service Professional will still need to be sent to data management. New Process: Staffing will now be changing the offer to accepted status when they have received the offer letter. Also Applicant list and wavier forms for faculty positions should still be sent to data management.

Documentation Approval documentation is now kept at the department level and does not need to be sent to data management unless you are filling out a paper form instead of the PTR.

Position Management Documentation The only action that you will need to send paper documentation approvals for is the Position Reclassification (change in title) This is an intermittent solution to make sure that there is consistency between the PTR Workflow approvals. It is recommended that all title changes be done via PTR by creating a new position number and moving the employee into that new position number

Questions?

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