Session Number 5 BOGW Waiver Processing and Financial Aid Santa Barbara City College Brad Hardison, Financial Aid Director SBCC went live with Banner BOGW for the 2009 – 2010 award year in April 2009.

BOGW Waiver Processing and Financial Aid There are a number of set up screens in Banner for the new BOGW Module GTVDICD STVRESD SVABTRM SVAPYMT SVAREQD SVVBMTL I will go over these in more detail a bit later in my presentation.

BOGW Waiver Processing and Financial Aid SVVELIG SVAINCR SVVBGYR

BOGW Waiver Processing and Financial Aid There are two main forms to access or enter BOGW information from the paper BOGW application. SVASFND SVISFND SVISFND is the query only version of SVASFND.

BOGW Waiver Processing and Financial Aid There are two main jobs to run to process ISIR BOGWs. SVPISIR SVPPYMT SVPISIR determines BOGW eligibility from ISIRs loaded to Banner and SVPPYMT process the appropriate payment.

BOGW Waiver Processing and Financial Aid GTVDICD - A valid STVCOLL code must be entered. This code is used to associate the college with the BOGWs.

BOGW Waiver Processing and Financial Aid STVRESD - Use this form to check the appropriate residency that is BOGW Eligible.

BOGW Waiver Processing and Financial Aid SVABTRM - Display Order refers to in what order terms will show up in SVASFND. Payment start date is when you want to start having payments being activated.

BOGW Waiver Processing and Financial Aid SVAPYMT - Payment Maint Tab - This screen is used to select what payment method you are using and how you want the award to display. Currently even though rate code is an option, it is not set up to work at this time. I will talk later how we use rate code nevertheless.

BOGW Waiver Processing and Financial Aid SVAPYMT - Financial Aid Display Tab – This set up screens allows you to associate your fund codes with the eligibility codes and the amount you want to display as an award or resource.

BOGW Waiver Processing and Financial Aid SVAREQD - This screen defines whether you want documentation for any BOGW types.

BOGW Waiver Processing and Financial Aid SVVBMTL - This screen maps the Banner marital codes set up in the appropriate student screen with the BOGW codes.

BOGW Waiver Processing and Financial Aid SVVELIG - This screens determines what priority you want the BOGWs given when a student qualifies for more than one.

BOGW Waiver Processing and Financial Aid SVAINCR - This is the income grid that can be entered manually or is sometimes delivered with a release.

BOGW Waiver Processing and Financial Aid SVVBGYR - This screen defines the Dependency Birthdate for appropriate BOGW year.

BOGW Waiver Processing and Financial Aid SVASFND – This is the screen used to enter a BOGW. It is done on the Application Information Tab.

BOGW Waiver Processing and Financial Aid SVASFND – If documentation is required, this is the screen used to note that.

BOGW Waiver Processing and Financial Aid SVASFND – On the Summary Screen you see the results once calculated.

BOGW Waiver Processing and Financial Aid SVPISIR – We run this job as part of our dataload each time we run ISIRs. We run it twice. Once for new ISIRs and once for recalculating ISIRs previously found to be not eligible.

BOGW Waiver Processing and Financial Aid SVPISIR – Run in recalculation mode.

BOGW Waiver Processing and Financial Aid SVPPYMT – We run this process as part of our dataload to process payments those ISIRs found to be BOGW eligible.

BOGW Waiver Processing and Financial Aid SVASFND – Once SVPISIR is run, the ISIR Information Tab is populated.

BOGW Waiver Processing and Financial Aid SVASFND – On the Summary Screen you see the results once calculated.

BOGW Waiver Processing and Financial Aid At SBCC, we use Rate Codes for BOGW To do this, we set up rate codes on STVRATE and our Student Finance Office did the appropriate set up in their area. We have fee assessment set up to run automatically every 15 minutes.

BOGW Waiver Processing and Financial Aid In order to overcome rate code not being an option in the BOGW module, we built a form trigger on RPAAWRD to place the appropriate rate code in SGASTDN or SFAREGS once the award is created by the BOGW program. If and when rate code is an option in Banner for BOGW, we can eliminate the need for this.

BOGW Waiver Processing and Financial Aid Other Issues we have come across Changing BOGWs once input Aid Periods that are not Fall / Spring Change in Residency New questions on BOGW Form New award letter being triggered by SVPISIR We found that once you recalculate a new BOGW, another BOGW is put on RPAAWRD and the previous one is not canceled. We do the cancelation manually at this time. We also found that if a student has an aid period that is not Fall / Spring, the amount put on RPAAWRD will be the incorrect amount. We plan to write a report to find these and work these manually. We discovered that we needed to manually work those students whose residency changed and are now eligible for BOGW as well. We found the new dependency questions missing from SVASFND. We just used the current orphan/ward question for all of those questions. Finally, we found that the SVPISIR job trips the award letter flag. We run a Banner job - RLRLETR to release it.