Microsoft Office 2007- Illustrated Introductory, Windows XP Edition Using Reports

Objectives Preview a report Use the Report Wizard Use Report Design View Use report sections (continued) Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Objectives Add subtotals and counts Resize and align controls Format a report Change page layout Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Previewing a Report The report feature helps you create a professional-looking, easy-to-read document that summarizes data Reports are read-only objects Report sections determine where and when controls print in the report Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Report Sections Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Using the Report Wizard Report Wizard is one way to create a report It is a tool that asks you questions to guide development of the report Your responses determine record source, style and layout The Wizard helps sort, group and analyze records Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Report Wizard Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Using Report Design View Report Design View is another way to create a report It is not quite as simple as Report Wizard but it allows more changes Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Report Design View Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Adding fields to Report Design View Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Using Report Sections A section determines where and how often controls in that section print in the report Grouping means to sort records in a specific order plus provide a header or footer section after each group Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Using Report Sections Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Adding Subtotals and Counts Calculations are used to add subtotals and counts to a report Expressions are needed to create a calculation Functions are built-in Access formulas Arguments are information needed by a function Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Examples of Access Expressions Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Resizing and Aligning Controls You can resize a control by using the ↔ pointer After resizing a control, it may need to be realigned Two ways to align controls: * Within its own border * With respect to each other Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Precise Resizing and Aligning [Ctrl] + arrow key(s) move a control one pixel at a time [Shift] + arrow key(s) resize a control one pixel at a time Pixel: * pix = picture * el = element Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Formatting a Report Formatting can make a report look more professional and easier to read Formatting includes: * Font style, size and color * Background colors * Line thickness and color * Alignment Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Typical Formatting Commands Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Changing Page Layout Altering the layout can make a report fit better on the page, making it easier to read Page layout includes: * Orientation (portrait or landscape) * Margins Remember to use Print Preview Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Page Orientation Portrait: Landscape: Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Page Layout Buttons Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Summary Build reports to summarize and professionally present information Report sections determine where and how often the controls within them are printed Add calculations using text boxes that contain expressions Align and format controls to improve the appearance of the report Microsoft Office 2007-Illustrated Introductory, Windows XP Edition