Shelly Cashman: Microsoft Word 2016 Module 5: Using a Template to Create a Resume and Sharing a Finished Document © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Objectives (1 of 2) Use a template to create a document Change document margins Personalize a document template Indent a paragraph Customize theme fonts Create and modify a style Insert a building block Save a Word document as a PDF file and edit a PDF file

Objectives (2 of 2) Run the compatibility checker Enable others to access a document on OneDrive Send a Word document using email Save a Word document as a webpage Format text as a hyperlink Change a style set

Project-Resume Roadmap Create a new resume document from a Word template Modify and format the resume template Save the resume document in other formats so that you can share it with others Make the resume document available online so that others can access it Create a webpage from the resume Word document Format the resume webpage

Using a Template to Create a Resume (1 of 13) To Create a New Document from an Online Template Click FILE on the ribbon to open the Backstage view and then click the New tab in the Backstage view to display the New gallery Type the desired search text in the ‘Search for online templates’ box and then click the Start searching button to display a list of online templates Scroll through the list of templates list and then click the desired template Click the Create button to create a new document based on the selected template

Using a Template to Create a Resume (2 of 13) To Set Custom Margins Click the Adjust Margins button to display the Margins gallery Click Custom Margins in the Margins gallery to display the Page Setup dialog box. If necessary, click the Margins tab Type the desired values in the Top, Bottom, Left, and Right boxes Click the OK button to set the custom margins

Using a Template to Create a Resume (3 of 13) To Modify a Content Control and Replace Its Placeholder Text Click the content control to be modified Click the content control name to select the contents of the content control Type the desired text Click the content control with the placeholder text Figure 5-11: display of insertion point with name replaced content control

Using a Template to Create a Resume (4 of 13) To Delete a Content Control Click the content control with the placeholder text Right-click the selected content control to display a shortcut menu Click ‘Remove Content Control’ on the shortcut menu to delete the selected content control, which also deletes the placeholder text contained in the content control To Move Table Rows Select the rows to be moved Position the pointer in the selected row, press and hold down the mouse button and then drag the insertion point to the location where the selected row is to be moved Release the mouse button to move the selected row to the location of the insertion point Click anywhere to remove the selection

Using a Template to Create a Resume (5 of 13) To Use AutoComplete As you type text that contains an AutoComplete entry, the AutoComplete ScreenTip will appear Press the ENTER key to instruct Word to finish your typing with the word or phrase that appeared in the AutoComplete ScreenTip Figure 5-20: display of AutoComplete ScreenTip

Using a Template to Create a Resume (6 of 13) To Enter a Line Break Press SHIFT+ENTER to insert a line break character and move the insertion point to the beginning of the next physical line Figure 5-23: display of line break character

Using a Template to Create a Resume (7 of 13) To Delete Text Click the item to delete Right-click the selected item to display a shortcut menu Click Delete Item on the shortcut menu to delete the item from the content control Figure 5-26: display of text to delete selected

Using a Template to Create a Resume (8 of 13) To Indent a Paragraph With the insertion point in the paragraph to indent, click the Increase Indent button to indent the current paragraph one-half inch Figure 5-28: display of Layout tab with Indent Left up arrow and Indent Right down arrow

Using a Template to Create a Resume (9 of 13) To Copy and Paste a Table Item Select the content to be copied Click the Copy button to copy the selection in the document to the Office Clipboard Position the insertion point at the location where the copied content should be pasted Click the Paste arrow to display the Paste gallery Click the desired Paste option

Using a Template to Create a Resume (10 of 13) To Customize Theme Fonts Click the Theme Fonts button to display the Theme Fonts gallery Click Customize Fonts in the Theme Fonts gallery to display the Create New Theme Fonts dialog box Select the desired fonts in the Heading font and Body font boxes Type the desired name for the theme font Click the Save button

Using a Template to Create a Resume (11 of 13) To Create a Style Format the text as desired Click the More button in the Styles gallery to expand the gallery Click ‘Create a Style’ in the Styles gallery to display the Create new Style from Formatting dialog box Type the desired style name in the Name text box Click the OK button to create the new style and add it to the Styles gallery

Using a Template to Create a Resume (12 of 13) To Reveal Formatting Position the insertion point in the text for which you want to reveal formatting Press SHIFT+F1 to display the Reveal Formatting task pane, which shows formatting applied to the location of the insertion point Close the Reveal Formatting task pane by clicking its Close button

Using a Template to Create a Resume (13 of 13) To Modify a Style Using the Styles Dialog Box Right-click the style name to modify in the Styles gallery to display a shortcut menu Click Modify on the shortcut menu to display the Modify Style dialog box Make the desired style modifications in the Modify Style dialog box Click the OK button to close the dialog box and apply the style changes to the paragraphs in the document

Sharing a Document with Others (1 of 9) Inserting a Building Block Using the Building Blocks Organizer Click the ‘Explore Quick Parts’ button to display the Explore Quick Parts menu Click ‘Building Blocks Organizer’ on the Explore Quick Parts menu to display the Building Blocks Organizer dialog box Click the Gallery heading in the building blocks list to sort the building blocks by gallery Click the building block to insert Click the Insert button

Sharing a Document with Others (2 of 9) To Save a Word Document as a PDF File and View the PDF File in Adobe Reader Open the Backstage view and then click the Export tab in the Backstage view to display the Export gallery If necessary, click ‘Create PDF/XPS Document’ in the Export gallery to display information about creating PDF/ XPS documents in the right pane Click the ‘Create PDF/XPS button’ in the right pane to display the Publish as PDF or XPS dialog box Navigate to the desired save location

Sharing a Document with Others (3 of 9) To Save a Word Document as a PDF File and View the PDF File in Adobe Reader If necessary, Click the ‘Save as type’ arrow and then Click PDF If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word will display the resulting PDF document in Adobe Reader Click the Publish button to create the PDF document from the Word document and then, because the check box was selected, open the resulting PDF document in Adobe Reader

Sharing a Document with Others (4 of 9) To Open a PDF File from Word Open the Backstage view and then click the Open tab in the Backstage view to display the Open gallery Navigate to the location of the PDF file to be opened If necessary, click the File Types arrow to display a list of file types that can be opened by Word Click PDF Files in the File Types list Click the desired PDF file to open Click the Open button

Sharing a Document with Others (5 of 9) To Run the Compatibility Checker Open the Backstage view and them, if necessary, click the Info tab in the Backstage view to display the Info gallery Click the ‘Check for Issues’ button in the Info gallery to display the Check for Issues menu Click Check Compatibility on the Check for Issues menu to display the Microsoft Word Compatibility Checker dialog box, which shows any content that may not be supported by earlier versions of Word Click the OK button to close the dialog box

Sharing a Document with Others (6 of 9) To Save a Word 2016 Document in an Earlier Word Format Open the Backstage view and then click the Export tab in the Backstage view to display the Export gallery Click ‘Change File Type’ in the Export gallery to display information in the right pane about various Word file types Click ‘Word 97-2003’ in the right pane to specify the new file type Click the Save As button in the right pane to display the Save As dialog box If necessary, navigate to the desired save location Click the Save button, which may display the Microsoft Word Compatibility Checker dialog box before saving the document If the Microsoft Word Compatibility Checker dialog box is displayed, click its Continue button to save the document on the selected drive with the current file name in the specified format

Sharing a Document with Others (7 of 9) To Invite Others to View or Edit a Document Open the Backstage view and then click the Share tab in the Backstage view to display the Share gallery If necessary, click Invite People in the Share gallery to display text boxes for entering email addresses and a message in the right pane Type the email address(es) of the person(s) with whom you want to share the document, click the box arrow so that you can specify Can view, and then type a message to the recipient(s) Click the Share button in the right pane to send the message along with a link to the document on OneDrive to the listed recipients

Sharing a Document with Others (8 of 9) To Get a Sharing Link If necessary, open the Backstage view and then click the Share tab in the Backstage view to display the Share gallery Click ‘Get a Sharing Link’ in the Share gallery to display options for obtaining a link to a document on OneDrive in the right pane Click the Create Link button in the View Link area in the right pane to create the link associated with the file on OneDrive Figure 5-60: display of ‘Create a view-only link’ button

Sharing a Document with Others (9 of 9) To Share a Document Using Email Open the Backstage view and then click the Share tab in the Backstage view to display the Share gallery If necessary, click Email in the Share gallery to display information in the right pane about various ways to send a document via email from within Word Click the ‘Send as Attachment’ button to start your default email program, which automatically attaches the active Word document to the email message Fill in the To text box with the recipient’s email address Fill in the message text Click the Send button to send the email message along with its attachment to the recipient named in the To text box and close the email window

Creating a Webpage from a Word Document (1 of 5) To Save a Word Document as a Webpage With the Word 2016 format of the resume file open in the document window, open the Backstage view and then click the Export tab in the Backstage view to display the Export gallery Click ‘Change File Type’ in the Export gallery to display information in the right pane about various file types that are supported by Word Click ‘Single File Web Page’ in the right pane to specify a new file type Click the Save As button in the right pane to display the Save As dialog box If necessary, navigate to the desired save location

Creating a Webpage from a Word Document (2 of 5) To Save a Word Document as a Webpage Type the desired file name in the File name box Click the Change Title button to display the Enter Text dialog box Type the desired page title in the Page title text box Click the OK button to close the dialog box Click the Save button to save the file as a webpage and then display it in the document window in Web Layout view If the Microsoft Word Compatibility Checker dialog box appears, click its Continue button

Creating a Webpage from a Word Document (3 of 5) To Format Text as a Hyperlink Select the text to convert to a hyperlink Click the ‘Add a Hyperlink’ button to display the Insert Hyperlink dialog box Click E-mail Address in the Link to bar Type the desired email address in the E-mail address text box If the email address in the ‘Text to display’ text box is preceded by the text, mailto:, delete this leading text because you want only the e-mail address to appear in the document Click the ScreenTip button to display the Set Hyperlink ScreenTip dialog box Type the desired text in the ‘ScreenTip text’ text box to specify the text that will be displayed when a user points to the hyperlink Click the OK button in each dialog box to format the email address as a hyperlink

Creating a Webpage from a Word Document (4 of 5) To Change the Style Set Click the More button to display the expanded Style Set gallery Click the desired style set Figure 5-71: display of Design tab with Shaded style set

Creating a Webpage from a Word Document (5 of 5) To Test a Webpage in a Browser Click the File Explorer app button on the Windows taskbar to open the File Explorer window Navigate to the desired save location Double-click the webpage file name to run the Internet Explorer browser and display the webpage file in the browser window With the webpage document displayed in the browser, click the email address link to run the email program with the email address displayed in the email window If Internet Explorer displays a security dialog box, click its Allow button