EU Projects in 2006 January 11th, 2006

Contents New Hands Next Steps Your contribution

New Hands: Marguerite Maitrel Arrived early December Roles To keep books, collect timesheets after validation and prepare the cost claims. To help in understanding EU related issues Be the link between projects and CERN FI administration with the DPOs Has started working on cost claims Will need your contributions

Reporting requirements Project internal reporting (justification of costs…) Periodic reporting to the EU Form C or Cost Statement Audit Certificate => At the end, they must be consistent CERN internal reporting (Ron Forrest) Budget 2006 to prepare…

Cost Reporting Q1: Timescale End of this week: EUROTEV EURONS End of January CARE Early February EURISOL DIRAC Please forward to MM and SB any communication you might have from the coordinators

Process Preparation of the cost claim (1 to 3 weeks) Audit (1 week if no problem) Signature (1-2 days) Make sure internal project reporting and official EU reporting are consistent Send out to the coordinator

Preparation of the Cost Claim Over the past few months: Secretaries kept the documentation when they did claims. Need Supervisors make sure Timesheets are filled in. Marguerite is now collecting them all and starts preparing the cost claims. Nevertheless, we still NEED your contributions to understand some costs

Your Help Make sure Be available for questions concerning some costs All EU project costs are charged to EU budget codes And only them (Costs not charged to these codes cannot be reimbursed by the EU) If it is not the case, please identify them and tell RF as soon as possible Be available for questions concerning some costs Timesheets: please provide a summary per WP with the timesheets WP1 Jan … Dec Total Budget Code X 1PM 12PM Y 0.5PM 0.75 PM 5.5 PM 1.5PM 1.75 PM 17.5PM

Links DSU http://cerneu.home.cern.ch/cerneu/ FI-CTR http://fi-dep.web.cern.ch/fi-dep/structure/fi_ctr_t_eu.htm