AIKEN COUNTY PUBLIC SCHOOL DISTRICT February 12, 2019 Recruitment & Retention Committee Update Job & Task Analysis Implementation Plan AIKEN COUNTY PUBLIC SCHOOL DISTRICT February 12, 2019

Agenda Background The Tools The Process The Timeline Questions AIKEN COUNTY PUBLIC SCHOOL DISTRICT

Background Recruitment & Retention Committee concluded with a specific set of recommended action steps and the need for a more detailed analysis of each. Three (3) working committees: Recruitment Retention Workload The workload sub-committee was tasked with developing a job and task analysis implementation plan. AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Tools – The Diary A diary method was determined to be the best method to gather consistent data paired with a pre-defined list of work categories. The diary is segmented into 10 minute time blocks beginning at 6:30 am and ending at 9:00 pm. The diary can be completed electronically or printed and completed by hand based on teacher preference. AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Tools – The Diary AIKEN COUNTY PUBLIC SCHOOL DISTRICT Time Block Activity Frequency (D,W,M,Q,A) 6:30 AM   6:40 AM 6:50 AM 7:00 AM 7:10 AM 7:20 AM 7:30 AM 7:40 AM 7:50 AM 8:00 AM 8:10 AM 8:20 AM 8:30 AM 8:40 AM 8:50 AM 9:00 AM 9:10 AM 9:20 AM 9:30 AM 9:40 AM 9:50 AM 10:00 AM AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Tools – The Legend The work categories are intended to group like activities applicable across all grade levels and content areas while providing insight into the varied tasks teachers engage in. Time frames considered include Daily Weekly Monthly Quarterly Annually AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Tools – The Legend Professional Development Instruction Duty Planned Interruptions Data Collection/Analysis Unplanned Interruptions IEP/504 Meetings Clerical Items Grading Assessments Classroom Environment Discipline Paperwork Paid Extra Curricular Activities Work Related Communication Other Extra Curricular Activities Direct Communication with Parents Administering or Grading a District Assessment Instructional Planning Administering a State or National Assessment Preparing for Instruction Creating Assessments Other AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Process - Collection Classroom teachers will be segmented into PK-2, 3-5, 6-8, 9-12. Forty teachers from each segment will be randomly selected. Each selected teacher will asked to complete the diary for 4-weeks. During the first 2 weeks, each teacher will record all activities performed using the provided category legend. During the next 2 weeks, each teacher will record only activities performed weekly, monthly, quarterly, or annually. Any activities not performed during the collection period should be added with an estimate of time spent. AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Process – Data To reduce the collection and data entry burden on teachers completing the survey, Human Resources staff will calculate the total time spent in each activity category from the diaries and enter it into an online form. Teachers should submit their diaries to HR daily during the first 2 week data collection period and weekly during the second 2 week data collection period. All diaries should be submitted to Human Resources no later than April 5. Members of PEP Board will audit data entry to validate accuracy. AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Process – Analysis Data entry in the online form will be transferred to an excel workbook. There, data can be aggregated or segmented to determine similarities as well as key differences based on level and/or subject area. Specific areas for deeper analysis can be identified through both trends and anomalies. AIKEN COUNTY PUBLIC SCHOOL DISTRICT

The Timeline Feb 5 Draft plan is presented to stakeholder groups for questions and final modifications Feb 12 Implementation plan is presented to the Board of Education Feb 22 Randomly selected teachers will be notified Mar 1 Participating teachers will attend a brief workshop to review the data collection process Mar 4 Data collection begins Mar 29 Data collection ends Apr 5 All diaries should be submitted to Human Resources and online forms complete May 14 Findings and recommendations from data analysis are presented to the Board AIKEN COUNTY PUBLIC SCHOOL DISTRICT

QUESTIONS & COMMENTS AIKEN COUNTY PUBLIC SCHOOL DISTRICT