Texas Student Data System Simple Solution. Brighter Futures. Texas Student Data System Candice DeSantis - Subject Matter Expert Texas Education Agency April 2018

Agenda Spring Training 2018 Technical Updates ODS Statistics Top 5 Processing Days PEIMS Statistics Report Statistics Upcoming PEIMS Enhancements Report Bundling & Notifications PDM3-120-004 Release Schedule Upcoming New Data Collections RF Tracker SPPI 14

Technical Updates

ODS Statistics 2018 FALL - Volume 2018 FALL – Performance There were 7,414,580,916 records processed. There were 20,651 batches processed. 2018 FALL – Performance 20333 of total jobs took less than 1 hour to process 287 of total jobs took longer than 2 hours to process  

Top 5 Processing Days 29-NOV-17 total records uploaded 292,565,406| 543 batches processed | .32 % processing longer than 2 hours 15-NOV-17 total records uploaded 273,348,264| 477 batches processed | .1 % processing longer than 2 hours 30-NOV-17 total records uploaded 264,015,194| 475 batches processed | .09 % processing longer than 2 hours 16-NOV-17 total records uploaded 277,376,899| 453 batches processed | .3 % processing longer than 2 hours 18-JAN-18 total records uploaded 154,734,115| 415 batches processed | 0 % processing longer than 2 hours

PEIMS Statistics 2018 FALL - Promotions 2018 FALL – Validations There were 1,245,935,742 records promoted. There were 16,808 promotions processed. 327 of the total promotions took longer than 2 hours to process 3 of the total promotions took longer than 5 hours to process 2018 FALL – Validations There were 18,125 validations processed. 27 of the total validations took longer than 2 hours to process 2 of the total validations took longer than 5 hours to process SJ: Need updated numbers – should we be reporting on FALL2 or MIDYR?

Report Statistics FALL 2018 SUMMER 2017 There were 239,131 reports generated in 2018 FALL 1. Average execution time in seconds: .92 s SUMMER 2017 There were 99,646 reports generated in 2017 SUMR 1. Average execution time in seconds:  39 s SJ: Need updated numbers – should we be reporting on FALL2 or MIDYR?

Upcoming PEIMS Enhancements

TSDS PEIMS Enhancements Reports Bundling TEA defined bundles became available August 4, 2017 TEA’s focus has been to ensure all 2017-2018 TEDS updates have been completed in the PEIMS application by Collection deadlines Notifications This slide needs some re-wording – please coordinate with Leanne and Terri

PDM3-120-004 PDM3-120-004 DISAGGREGATION OF PEIMS SUMMER ATTENDANCE DATA There is a current known issue with this report not considering all Homeless Status Codes. In addition, this report is showing an inaccurate LEP count.

PDM3-120-004 Upcoming Enhancements Clarified Days in Membership calculation Total Days Absent + Total Eligible Days + Total Ineligible Days Clarified % Days in Membership calculation Divide section total by the Total Days Eligible, then multiply by 100 Clarified Total Refined ADA calculation Divide Total Eligible Days by Days Taught by ethnicity within the reporting period and track

PDM3-120-004 Upcoming Enhancements (cont.) Clarified Total RADA calculation Day Eligible dived by Days Taught % Total RADA = Divide section total by the Total RADA, then multiply by 100 Added column % Group to page 2 sections Percentage of group Special Populations section Removed Special Education, Career and Technical, Bilingual, ESL, and Gifted & Talented Get a copy of requirements for assistance

PDM3-120-004 | Mock-up Get a copy of requirements for assistance

PDM3-120-004 | Mock-up Get a copy of requirements for assistance

Release Schedule

Release Schedule ODS PEIMS Application June 29, 2018 August 3, 2018 2018-2019 TEDS Final September 28, 2018 2018-2019 TEDS Addendum PEIMS Application

Upcoming Data Collections

Upcoming Data Collections RF Tracker - 2019-2020 Implementation Residential Treatment Facility tracking system for Special Education students December 2019 TEDS publication SPPI 14 - 2019-2020 Implementation Collection of contact information for Special Education students who have graduated or left the Texas Public School System SJ: Removed this bullet. Do we need to state it somewhere else?  . Global Reports Viewer (GRV) Available in production 3/29/2018

Questions?