Chapter 5 IS630

Project Plan 1. Introduction 2. Project Definition Overview 3. Changes Since Project Definition Was Approved 4. Staffing Plan 5. Development Environment 6. High-Level Schedule 7. Deliverables and Milestones 8. Functional Requirements 9. Technical Requirements 10. Decision Support System (DSS) Plan 11. Quality Assurance (QA) Plan 12. Communications Plan 13. Deployment Plan 14. Operations Plan 15. Training Plan 16. Risk Management Plan 17. Measurement Plan 18. Client Acceptance Criteria 19. Project Plan Approval

Staffing Plan 1. Introduction General Information Skills Assessment Info regarding the project such as name of the project, the client, the project manager, and the project start and end dates Skills Assessment describe the types of personnel/project roles required to complete the project milestones from planning through post-deployment. Include the timeline/duration, title, source, and project role and skill level Staffing Profile show the people resources required for the project including required hours per week and duration of tenure 5. Organization Chart Outside Resource Profile details information on client and vendor representatives; and consultants or contractors assigned to project Project Roles and Responsibilities This is where the roles and responsibilities for each team member, client representative and vendor representative are described in detail. It is important that this section is very clearly defined and understandable to everyone on the project team. You should also list the document owner in this section

Skills Assessment Milestone/Objective Title Source # Skill Level /Special Requirements Milestone # 1 Project Manager Internal Technical Lead 1 Business Analyst Milestone #2 User Interface Designer DBA QA Engineer 2 Software Engineer 4

Staffing Profile How hard, how long, and how many Calendar Title (month or quarter) Title (personnel category) Resource Name Level of Commitment (utilization rate) Period #1 Project Manager 1 – Full time Technical Lead 1 – Quarter time Period #2 Quality Assurance 1 – Half time Software Engineer 4 – Full time How hard, how long, and how many

Outside Resource Profile Calendar (month or quarter) Title (personnel category) Resource Name Company Level of Commitment (utilization rate) May-July Project Manager 1 – Full time Technical Lead 1 – Quarter time August - October Quality Assurance 1 – Half time

Project Roles and Responsibilities Resource Name Title Project Role Responsibilities Project Manager Manager and owner for development and delivery of product There is also a RACI model used at HP

Development Environment 1 Introduction 2 Development Environment for In-House Project Development Team 2.1 Platform 2.2 Operating System (and Version) 2.3 Development Tools (editors, compilers, debuggers) 2.4 Design Tools 2.5 Unit Test Tools 2.6 Other Equipment or Tools 3 Development Environment for Client Developers or Quality Assurance 4 Development Environment for Consultants and Contractors 5 Development Environment for Vendors 6 Special Instructions 7 Roles and Responsibilities

Functional Requirements 1. Introduction 2. Features 3. Performance 4. Speed 5. Ease of Use 6. Use Cases 6.1. Define Different Actors 6.2. Interaction with Product 6.3. Workflow Diagrams 6.4. Alternative Workflows 7. Usability 7.1. User Interface 7.2. Look and Feel 8. Legal Requirements 8.1. Regulatory Requirements 8.2. Security 8.3. Privacy 9. Decision Support Requirements (most of the system do not need this) 9.1. Data Requirements 9.2. User Requirements 9.3. User Interface 10. Access Requirements 10.1. Remote (VPN, Internet, etc.) 10.2. Local 11. Backup Requirements

Technical Requirements 1. Introduction 2. Network Requirements 2.1. Hardware 2.2. Software 3. Server Requirements 3.1. Hardware 3.2. Software 4. Workstation Requirements 4.1. Hardware 4.2. Software

Technical Requirements 5. Database Requirements 5.1. Hardware 5.2. Software 6. Error Handling 7. Error Logging, Reporting, Monitoring 8. Redundancy 9. Capacity 10. Reliability 11. Interoperability 12. Scalability

Technical Requirements 13. Stability 14. Extensibility 15. Flexibility 16. Portability 17. Security 17.1. Authentication 17.2. Monitoring

Technical Requirements 18. Decision Support 18.1. Logging 18.2. Data Collection 18.3. Data Storage (Database) 18.4. Reporting Mechanism 19. Systems Monitoring 19.1. Monitoring Mechanism 19.2. Reporting and Alert System 20. Backup Technical Requirements

QA Plan 1. Introduction 2. Test Matrix 3. Test Plan 1.1. Project Overview 1.2. Project Scope 1.3. Testing 1.4. Completion Criteria 1.5. Schedule 2. Test Matrix 2.1. QA Methodologies 2.2. Test Summary Report 3. Test Plan 3.1. Activities 3.2. Resources 4. Traceability Matrix 5. Test Cases 6. Test Scripts 7. Defect Reports 8. Quality Risk Assessment 9. Performance & Stability Test Plan

Communication Plan 1 Introduction List of Steering Committee and Stakeholder Groups and Members Who need to be included Formal Communication Schedule/Plan Major meeting details Informal Communication Plan How else communications are done Communication Rules What is considered “Correct” manners such as format, waiting time, language, etc.

Deployment Plan 1. Introduction 1.1. General Information 2. Network Deployment 2.1. Network Setup 2.2. Network Test 3. Server Deployment 3.1. Directory Structure 3.2. Deployment Steps 4. Workstation Deployment 4.1. Directory Structure 4.2. Deployment Steps 5. Database Deployment 5.1. Directory Structure 5.2. Deployment Steps

Deployment Plan 6. Database Access 7. Data Conversion 8. Security 9. For Software Project 9.1. CD Mastering and Duplication 9.2. Artwork and Packaging 9.3. Printing 9.4. Assembly 9.5. Distribution 9.6. Shipping 10. Deployment Schedule of Events and Timelines 11. Roles and Responsibilities 12. Verification and Test 13. Acceptance Criteria 14. Project Hand-Off

Operations Plan 1. Introduction 2. Operations Document 2.1. Network and System Diagrams 2.2. Technical Specifications for All Hardware and Software Components 2.3. Interoperability Specification 2.4. Network Specification 2.5. Security 2.6. Decision Support 2.7. Required Regular Maintenance 2.8. Bug Fix Releases 2.9. Product Update Mechanism and Process 2.10. System Monitoring 2.10.1. Error Logging 2.10.2. Error Severity 2.10.3. Escalation and Notification 2.11. Change Control Process 2.12. List of Related Documents 2.13. Service or Maintenance Contracts 2.13.1. Contract Details 2.13.2. Contact Information 2.13.3. Renewal Date 2.14. Scheduled System Downtime 2.15. Escalation Process 2.16. Roles and Responsibilities

Operations Plan 3. System Administrator Guide 3.1. Network and System Diagrams 3.2. Technical and Functional Specifications for All Hardware and Software Components 3.3. Server Hardware and Software Installation and Setup Guide 3.4. Required Regular Maintenance Procedures 3.5. Monitoring and Reporting System 3.5.1. Process 3.5.2. Error Detection Method 3.5.3. Error Codes 3.5.4. Escalation Procedures 3.6. Troubleshooting 3.6.1. Criteria 3.6.2. Procedures 3.7. Restart and Recovery Procedures 3.7.1. For Each Part of the System 3.7.2. Processes Launched at Startup 3.8. Backup and Restore Procedures 3.9. Scheduled Processes and Scripts 3.9.1. Manual Reports or Processes 3.9.2. Activity Log

Operations Plan 4. User Guide 5. Technical Support Guide 4.1. Description of the Functionality and Features 4.2. Client Hardware and Software Installation and Setup Instructions 4.2.1. Step-by-Step Instructions 4.2.2. Screenshots 4.3. Step-by -Step Instructions on How to Use Each Feature or Component 4.4. Customizing Views 4.5. How to Print Reports 4.6. How to Submit Defect Reports 4.7. How to Contact Technical and Customer Support 4.8. How to Use Knowledgebase 4.9. How to Use Help 4.10. Accessibility 4.11. Troubleshooting 4.12. Who to Contact 4.13. How to Manually Process Order, Shipment and Delivery 5. Technical Support Guide 6. Customer Support Guide 7. Release Notes

Training Plan 1. Introduction 1.1. General Information 2. Purpose / Goal 3. Objectives 4. Scope 5. Assumptions 6. Training Requirements 7. Training Strategy 7.1. Training Resources 7.2. Hardware Environment to Be Used 7.3. Software Environment to Be Used 8. Dependencies, Constraints, and Limitations 9. Types of Training Manuals Required and Number of Each

Training Plan 10. Course Description (For Each Course Define): 10.1. Course Outline 10.2. Target Audience 10.3. Goals and Objectives 10.4. Content 10.5. Learning Methods and Activities 10.6. Attendee Prerequisites 10.7. Training Resources 10.8. Training Environment 10.9. Training Materials 10.10. Training Evaluation 10.11. Certification 11. Constraints and Risks 12. Roles and Responsibilities 13. Training Schedule 14. Training Log

Risk Management Plan 1. Introduction 2. Risks Identified During Planning Phase 3. The Risk Identification and Evaluation Process 3.1. Identify 3.2. Evaluate 3.3. Analyze 3.4. Risk Action Plan 4. Prioritization Process 5. Management of Risks 5.1. Risk Log 5.2. Risk Status Reporting 6. Roles and Responsibilities

Measurement Plan 1. Introduction 2. Overview of Measurement Plan 2.1. Requirements 2.2. Scope 3. Measurement Criteria 4. Description of How Each Objective Will Be Measured 4.1. Objective 1 4.2. Objective 2 5. Roles and Responsibilities

Project Approach It is a document define the processes/methodologies of a project UML (OO) Agile Evolutionary Prototyping Data driven

Project Processes 1. Introduction Describe the purpose of the document 2. Project Lifecycle The project lifecycle describes the six distinct phases in the life of the project. In this section of the project approach the lifecycle will be described exactly as it pertains to this particular project. 3. Change Control Process 4. Technical Processes 5. Client Processes – used by the clients 6. Vendor Processes 7. Organizational Processes -- how to sick leave, hand off build, get engineers to answer a questions, etc 8. Defect Tracking Process

Project Processes 9. Decision Support System (DSS) Process 10. Status Report Process Document the process for status reporting. 11. Monitoring and Reporting 12. Special Processes or Considerations Note any special processes or considerations not covered in other sections or documents. Include links or references to documents where necessary. 13. Escalation Procedures 14. Project Documentation Process define the update and communication process for every project document. 15. Roles and Responsibilities 15.1. Process Owner 16. Project Approach Approval

Change Control Process 1. Introduction 2. Change Control Process 2.1. Description Overview and Process Flowchart 2.2. Planning Phase 2.3. Design Phase 2.4. Development Phase 2.5. Integration Phase 2.6. Deployment Phase 2.7. Post-Deployment Phase 3. Bug Change Control Process 4. Appeal Process for Change Request Denials 5. Roles and Responsibilities 5.1. Process Owner 5.2. Change Control Board

Technical Processes 1. Introduction 1.1. General Information 2. The Build Process 2.1. Build Schedule 2.2. Time Builds Are Kicked Off 2.3. Approximate Completion Time 2.4. Who Kicks Off the Build (If It Is Not Automated) 2.5. Who Is Responsible for Ensuring the Build Is Done 2.6. Who Is Responsible for Fixing Problems That "Break" The Build 2.7. Which Builds Are Given to QA for Testing 3. Source Control Process The process should define the source code used, the process for checking in and checking out code, who is responsible for the source code system ,and procedures for dealing with problems that require the source code to be restored or rebuilt. 4. Versioning The process should define the versioning method and who is responsible for tracking the current version. 5. Configuration Management The configuration management process should be defined—who owns it, who uses it, and the process for using the CM system for building the final products. 6. Roles and Responsibilities 6.1. Process Owner

Defect Tracking Process 1. Introduction 1.1. General Information 2. Definition of Defect 2.1. Defect/Bug 2.2. Enhancement 2.3. New Feature 3. Who Can Submit Defects 4. How to Complete a Defect Report 5. Defect Process 6. How to Reopen a Defect Report If the Defect Is Not Fixed 7. How to Appeal a Decision to Defer or Close a Defect Report 8. Roles and Responsibilities 8.1. Process Owner

Monitoring and Reporting Process 1. Introduction 1.1. General Information 2. Status report 3. Error Categorization and Definition 2.1. Level 1 2.2. Level 2 2.3. Level 3 2.4. Level 4 4. Process for Each Type of Error 3.1. Level 1 3.2. Level 2 3.3. Level 3 3.4. Level 4 5. Alerts 4.1. E-mail 4.2. Pager 6. Storage and Backup 7. Reporting 8. Analysis 9. Roles and Responsibilities 8.1. Process Owner

Escalation Procedures 1. Introduction 1.1. General Information 2. Escalation Path Level Definition Expected Response Response delay allowed 3. Notification Contact Info 4. Roles and Responsibilities 4.1. Process Owner