Your Company Implemented P-Cards Now What?

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Presentation transcript:

Your Company Implemented P-Cards Now What? Gina Kelly Director of Accounting Services Graybar Jeff Haller Managing Partner & CEO DataServ www.DataServ.us

Your Company Implemented P-Cards Now What? Who is Graybar? Fortune 500 company with offices in 50 states High quality electrical, communications, and data networking products Gina Kelly - Director of Accounting Services Manages team of 70 employees Group supports 250+ sales offices for cash app, P-card processing, expense reporting, GL reconciliation, supplier relations, all AP invoice processing

Your Company Implemented P-Cards Now What? Situation Implemented P-cards in all sales offices in 2007 Offices use them to purchase expense items 70,000 annual transactions Need to ensure appropriate sales and use tax being paid or accrued

Your Company Implemented P-Cards Now What? Benefits of solution Lower risk Cost savings Better internal controls Fits our “best practices” culture Visibility

Your Company Implemented P-Cards Now What? Longer-term benefits Improved procurement process Better spend management Improved reporting/fewer issues Better use of talented people

Your Company Implemented P-Cards Now What? Tips for effective P-card implementation Know the process Build controls/reporting at the front end Look at solution in broad terms - how does this solution fit our purchase needs? Understand your users Don’t overly complicate the process

Your Company Implemented P-Cards Now What? What’s next for P-card? Installing new process 2nd Qtr 2014 Elimination of all paper from the process Pending agreement from states about not keeping paper receipts Increase automation - spend time analyzing results - not chasing paper and wrestling process

Your Company Implemented P-Cards Now What? www.DataServ.us Follow DataServ: http://www.linkedin.com/company/7156 https://twitter.com/DataServ