Employability Skills Time Management How can anticipating a schedule in advance help you be more efficient and effective? Career Education and Work 3.3.11.E Evaluate time management strategies and their application to both personal and work situations Employability Skills Time Management

Vocabulary Prioritize Urgent Responsible Not Urgent Task Important Procrastinate Plan Time Quadrants Urgent Not Urgent Important Not Important Agenda/appointment/technology assistant

Questions to Help You Manage Your Time: What has to be done? How much of it has to be done? How fast does it has to be done? How much does it cost to do?

How the Average American will Spend his/her Life 7 years in the bathroom 6 years eating 5 years waiting in line 3 years in meetings 2 years playing telephone tag 8 months opening junk mail 6 months sitting at red lights

Leisure Time- based upon a two year Gallup Poll 3-4 times as many hours per year shopping as do Western Europeans

CAN YOU REALLY MANAGE YOUR TIME, OR DOES TIME MANAGE YOU? Question: CAN YOU REALLY MANAGE YOUR TIME, OR DOES TIME MANAGE YOU?

What To Do?? Your 10 am doctor’s appointment turns into a 10:45 appointment Your dinner is interrupted by the telemarketer Your 3 year old decides as you are leaving the house for daycare, that he has to “go potty” You are running 15 minutes late for work and you remember that you forgot to fill the car with gas last evening Your flight has been delayed

Time Management TIP Concentrate you efforts and energy on those elements of time management you can control. Focus on the possible.

Do you suffer from speed sickness??? Do you have an endless to do list and feel stressed out because the tasks never seem to get done?

Working Under Pressure Rushing through life suppresses the immune system. Continually driving in the fast lane until it becomes a way of life, can lead to hypertension, heart disease, drug dependency, and/or stroke.

Definition of Time: Time is nothing more (or less) than a way of measuring out your life. * Remember, you can only live in the present moment.

List 10 items you spend time on during the day Shower/get ready for work Pack lunches Drive to work Work Groceries/dry cleaners/appts Pick up kids Cook dinner Feed Kids Bath kids Brush Teeth

Manage the Moment Decide, don’t drift Review your options Practice Instant Response

Practice Instant Response Extreme emergencies focus clearly. Smaller choices greater difficulty

Practice Instant Response Read the situation Reflect on the choices Respond with a decisive action Banish second guessing from your mind, as it wastes your time and energy. The only mistake you can make is not making a decision.

Create a Healthy To-Do List Don’t put too much on it Put some air in it. Overestimate the time you will spend in a meeting, etc. List possibilities Don’t carve your list in stone. Keep it flexible. Order creatively. Do the most important first

Create a Healthy To-Do List Break larger tasks into smaller ones Schedule breaks, time-out time Schedule for long-range as well as short range goals Be ready to abandon the list You don’t have to make a list at all

Achieving your Goals Work out on treadmill 30 minutes 3x per week. After identifying your goal, break it into steps. Example: Exercise Regularly Work out on treadmill 30 minutes 3x per week. Ride exercise bike 30 minutes 3x per week. Do light weight aerobic exercising 30 minutes 3x per week.

Achieving your Goals Now add this to your planner. What are you giving up? You are not getting a free extra 30 minutes, you are giving up something else, like TV or computer time, or sleep.

4 Categories of Life’s Activities Urgent & important – Relates to your core values and needs immediate attention. Important but not urgent. No sense of immediacy. Urgent but not important. Doesn’t touch core values Neither important nor urgent. All the other stuff

Is the task really important or merely urgent???? You have to decide every day whether or not react to a situation. You can become the task master, or you can let situations master you.

Important vs. Urgent Important – Touches Core Values the basic motivations that guide your life Urgent – Demands Your Attention Now manage your time Learn the difference

Achieving your Goals Three weeks to become accustomed to breaking your old pattern becoming comfortable with a new routine.

Urgent and Important Call from day care – your child is running a fever Big presentation to make in two hours Car swerves in front of you

Urgent and Important Procrastinator Like to put things off - Crisis Procrastinators are addicted to urgency Like to put things off - Crisis The results Stress and anxiety Burnout Mediocre performance

Important but Not Urgent Regular exercise Long-range financial planning Quality time with family

Important but Not Urgent You are a prioritize. Important things get done first. Sight on long term goals The result Feeling in control of your life Balance High performance

Urgent but Not Important A coworker needs to discuss an issue with you Department meeting started 4 minutes ago E-mail icon is blinking Phone calls and texting

Urgent but Not Important Trying to please everyone in your life Deceptive because urgent things have the appearance of being important. Result Lack of discipline Feeling like a doormat for others to wipe their feet on

Neither Important Nor Urgent Working a crossword puzzle Catching up on office gossip Reading the baseball box scores

Neither Important Nor Urgent The Slacker category Going to movies Chatting on the Web, Just hanging out are part of a healthy lifestyle. Waste of time if done in excess The results Lack of responsibility Guilt Flakiness

80/20 Principle Pareto principle states that 80% of the result will come form 20% of the effort. As applied to time management, 80% of your satisfaction will come from relatively few of the things you do.

Your Task Use the Excel (Sheet 1) document to record activities you spend time on during the day Use Excel (Sheet 2) to develop a time schedule for your activities

Time Management Use the Internet to find an article on Time Management Create a 15 slide PowerPoint Presentation OR Write a 300 word report on the article Record website and author