FACILITIES BUDGETING / LONG RANGE PLANNING 2012 PASBO Mark A. Czapp George W. Ioannidis Spring Grove Area School District

Agenda School District Profile Facilities Planning – SGASD Setting Goals Creating the Plan Funding the Plan Questions and Answers

School District Profile 4,000 students / 430 FT-PT staff Buildings (11) Instructional (HS, MS, IS, 3x ES) District Office Tech Center Re-purposed elementary facility Over 1 million sq. ft. 337 acres

Facilities Planning – SGASD Importance Impacts future demands Involves long-term commitment/long range planning Increase the efficient use of school buildings Create the plan through a process of analyzing our buildings, discussion, exploration/tours and agreement

Facilities Planning – SGASD Concluded 15 year construction program with renovation of HS to MS and renovation of MS to Tech Center Pondered disposition of available assets Convened a Citizens Advisory Council (CAC) to develop short and long term facilities plans

Setting Goals Start with the end in mind Near-term action plan Two buildings absent from current operational plan District Office in need of upgrades Long-term plan

Creating the Plan Review status of each facility Identify actions Prioritize Present findings to the Board Report back periodically to the Board with updates

Funding the Plan Kick start the funding with capital projects money Sometimes with left-over construction money One-time savings from general fund Build –in to annual facilities budget a transfer to capital projects fund

Tool Kit Develop the Excel File Communicate the data Execute the plan

General Condition:Excellent General Condition:Excellent Original Construction:2008 Original Construction:2008 Latest Improvements:Recently constructed new building Latest Improvements:Recently constructed new building 15 year roof warranty Systems:All new in 2008 Systems:All new in 2008 Current Issues:2 nd Access road leading into school Current Issues:2 nd Access road leading into school Potential Improvements:None identified Potential Improvements:None identified Spring Grove High School

Spring Grove Intermediate General Condition:Good General Condition:Good Original Construction:1996 Original Construction:1996 Latest Improvements:2001 – security entry upgrades Latest Improvements:2001 – security entry upgrades Systems:Gas fired boilers & York chiller Systems:Gas fired boilers & York chiller York water & sanitary sewer, fire alarm, emergency lighting, intercom & clock, generator Current Issues:Existing toilet fixtures do not meet current code for ADA, 15 year roof warranty expired, York Chiller and components out of warranty, outdated building management system, crowding in cafeteria Current Issues:Existing toilet fixtures do not meet current code for ADA, 15 year roof warranty expired, York Chiller and components out of warranty, outdated building management system, crowding in cafeteria Potential Improvements:Replacement fixtures to meet ADA, upgrade building management, roof seams, replacement chiller and components, expansion to cafeteria Potential Improvements:Replacement fixtures to meet ADA, upgrade building management, roof seams, replacement chiller and components, expansion to cafeteria

Tool kit

Recap Identify your facility needs Quantify the work and cost Lay out a plan of action Consider options Identify/prepare the funding

Thank you Questions Contact info at SGASD: (717) x3019 Mark A. Czapp - George W. Ioannidis -