Proposed Measure P Project Planning Timeline

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Presentation transcript:

Proposed Measure P Project Planning Timeline Presentation to the Board of Trustees Dr. PK Diffenbaugh, Superintendent Brett W. McFadden, Associate Superintendent / CBO November 1, 2016

What we will cover tonight Proposed project input, review, and adoption timeline Maximizing the Facilities Advisory Committee Encouraging public engagement Developing an effective project planning, design, and delivery model

Project Prioritization Timeline Draft November 9th—Facility Advisory Committee (FAC) meeting Review board approved criteria matrix (Health and Safety, Equity, Student Achievement, Community Benefit, Leverage Additional Funding) Use criteria matrix to analyze staff projects within Board approved categories (Infrastructure upgrades, Facility upgrades, Athletic facilities, Instructional facilities) Allow for public comment at the start and end of meeting

Project prioritization (Cont.) Board meeting and review November 15th—Board Meeting Board review and discuss Provide direction on draft FAC project list Solicit public feedback at board meeting Solidify Next Steps re: FAC and staff analysis Notify public regarding December FAC meeting Televise FAC meeting Public notification provided

Project prioritization (Cont.) December 1 FAC meeting December 1st—FAC meeting Review board comments and direction Receive staff list of potential projects with initial cost estimates Use criteria to draft Projects in priority order Allow for public comment at the start and end of meeting Meeting televised and notification provided

Project prioritization (Cont.) December 6 board meeting December 6th—Board Meeting Board reviews and provide feedback on FAC priority project list Draft cost estimates provided Solicit public feedback Solidify next steps in decision making process for possible project list adoption on December 13 board meeting Provide notification to the public

Project prioritization (Cont.) December 13 board meeting December 13th—Board Meeting Review updated project (based on Dec 6 board meeting) Solicit public feedback Potential vote to accept project list Provide board draft planning and design timeline

Timeline overview

Project planning Examples of tasks: January – June 2017 Architects assigned to specific projects Architects and staff engage school sites and communities on design input Project planning and staging – reviewed by the board School staff and communities provide feedback on initial designs Board review and approval of designs Design plans submitted to state for approval Board approves various construction firms / vendors via competitive selection process Draft project construction timelines developed with school site input Measure P Citizens’ Oversight Committee will conduct project expenditure review and fiscal accountability over course of all project implementation Board and community will receive ongoing project updates through the entire process