HRIS Training Canadian Champions September 25th & September 26th PRESENTATION TITLE (INSERT / HEADER AND FOOTER)

Agenda System Overview Key Changes for the Field Major Milestones & Timeline Training Workshop

HRIS Systems before…

System Overview System includes the following modules: Recruiting On-boarding Core HRIS Payroll Compensation

Manager’s Functions for Associates Job Aid Core HRIS Ongoing Management Recruiting Onboarding Associate Self-Service This takes them through the full employee lifecycle. Our goal is for new hires to walk in the door with all of this done. Information that new hires have will flow into the HRIS system, so you don’t have to enter in new hires. Every platform will get this as a 1 pager – can be laminated and shared with the manager. Step 1: Clone an Opportunity Step 2: Post the Job Step 3: Candidates Apply Step 4: Review Applications Step 5: Hire Step 6: Close Step 1: Initial Review Step 2: Launched - New Hires Tasks Step 3: Final Review Step 4: Pending Updates Search for employee records Process Hires /Rehires Update employee records( Pay rate, Promotions, Phone or Address changes) Terminate employee Personal Information Job Information Compensation/Pay Benefits & Open Enrollment Recruiter/Onboarding Owner/Hiring Manager Functions Employee Functions

Key Changes for the Field Intuitive look and feel Simplified hiring process Easier process for applicants Process background checks in the system Information flows from recruiting to HRIS Mobile capabilities

Key Changes for the Field Drive a self-service culture Video “how to” built into the system Power in employee Fast and intuitive

HRIS –Canada Training Launch Timeline Megan & Champions do Webinars Inventory Preparation Week Hands on Practice Inventory Week Hands on Practice Follow up calls Paul, Megan & Champions Survey Launch Leigh’s 30 minute webinars – all Canada Managers Go! Hands on Practice Champion Training –TBD

Training Workshop

Getting Started Log into the Sandbox https://nz15.ultipro.com Username: Your employee number Default Password: Your birth date ( MM/DD/YEAR) E.g. 12021971

System Navigation

System Navigation

Recruiting Demo Recruiting Process Step 1: Clone an Opportunity Step 2: Post the Job Step 3: Candidates Apply Step 4: Review Applications Step 5: Hire Step 6: Close

Recruiting Gateway Navigation: Menu iconAdministration Recruiting Gateway

Recruiting Process

Resources

Onboarding Demo Onboarding Process Step 1: Initial Review Step 2: Launched - New Hires Tasks Step 3: Final Review Step 4: Pending Updates

Onboarding Gateway Navigation: Menu iconAdministration OnboardingOnboarding Gateway

NoteL System is being updated to show Canadian Dashboard Onboarding Process

Resources

Core HRIS Demo Admin Functions How to search for employee records Hire or Rehire a new employee Update employee records Change Name, Address or Telephone Change Status Change an Employee’s pay rate Terminate Employee

Employee data Navigation: Menu icon Administration  My Employees

Resources

HRIS Employee Functions Demo Employee View Your personal information Your job-related information Your Pay Your Benefits Open Enrollment HRIS Employee Functions

What can I do in the system? Personal Information Job Information Compensation/Pay Benefits Every platform will get this as a 1 pager – can be laminated and shared with associate. View & Update View View View Health Care Eligibility Current Benefits Beneficiaries/ Dependents PTO Balances Employee Summary Name, Address, and Telephone Status Contacts Identification Documents and other personal info Job Summary Compensation Job History Current Pay Statement Pay History YTD Summary Direct Deposit Income Tax T4/Rel1 Update Update PTO Request (Managers only) Open Enrollment Associate Self-Service

Employee view Navigation: Menu icon Myself

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Timing & Action July 1 – Go live Audience Training Approach Training Mode Timeline HRMs & Champions Provide an overview of the system What is changing at different levels Communication strategy Face-to-Face training May 24th-May 25th RDs Provide High level overview of what is changing at different levels Webinar – 30 mins May 29th-May 31st GMs/AGMs/ZM June 4th-June 8th Hiring Managers Field Provide system related training Share access to pilot environment Provide practice scenarios for Pilot testing Webinar – 60 mins User guide Practice activities June 11th- June 15th (Webinars) Week 2-4 June (Practice Activities) All associates (Field) GMs/AGMs will communicate to the associates June PLSC associates Launch communication to explain change from ADP to Ultipro Share job aide to explain details July 1 – Go live