Grauer and Barber Series Microsoft Excel Chapter One 4/17/2019 Microsoft Word

Spreadsheet or Worksheet Column Simulates an accountant’s ledger Row Formula Function Text or Constant Values or Numbers 4/17/2019 Microsoft Word

Row and Column Headings Rows are shown horizontally In range of 1 to 65, 536 Columns are shown vertically In range of A to Z AA to IV (up to 256 columns) Row 4/17/2019 Microsoft Word

Formulas, Functions, and Constants Formulas and functions are used to carry out computations. Formulas begin with an = sign example: =a2+a3 Enter formulas with considerations of arithmetic operations Parenthesis Exponents Multiplication/Division (Left to right) Add/Subtract Use function paste to enter functions or type function into cell directly – example =sum(a2:a4) Constants are data items entered in cells that do not change 4/17/2019 Microsoft Word

Introduction to Microsoft Excel Toolbars Formula Bar Worksheet Tabs Active Cell Status Bar Worksheets are saved with xls extension 4/17/2019 Microsoft Word

Hands-On Exercise One Download data files from Prentice Hall web site www.prenhall.com/grauer Use start, programs, excel and enter Microsoft Excel Use File, Open and open a file from your disk Move around in the spreadsheet Change data in cell and press enter Review results 4/17/2019 Microsoft Word

Hands-On Exercise One Use Help, Show the office assistant for help Use File, Save to save changes to the file Use File, Print to print the spreadsheet Use File, Close to exit the spreadsheet file Use File, Exit to Microsoft Excel Product 4/17/2019 Microsoft Word

Modifying the Worksheet We can change a cell by retyping content and press enter We can also press F2 (function key) and edit the cell and press enter We can also add or delete columns and rows 4/17/2019 Microsoft Word

Hands-On Exercise Two Use File, Open to open a file on disk Use File, Save as and save the file under another name Use Edit, Delete to remove a row or column Use Insert, Rows to add rows Use Autocomplete feature Use Tools, options, view tab to show formulas 4/17/2019 Microsoft Word

Hands-On Exercise Two Use File, Page Setup to change page items Margins Header/Footer Sheet Use File, Print Preview to display WYSIWYG Use Insert, Worksheet to enter a new worksheet 4/17/2019 Microsoft Word