Recovery Planning Recovery Planning: Pre-Disaster, During, and After Unit 3: Recovery Planning: Pre-Disaster, During, and After Thurston County IEMC

Unit Objectives Develop goals for ensuring community recovery. Identify high-priority action steps for reaching these goals. Describe the pre-disaster recovery planning process. List ways that recovery planning is integrated into the response and recovery mission areas, as well as pre-disaster planning phase. Identify methods and approaches to make pre-disaster recovery planning part of the community and organizational culture.   2

Mission Areas of Emergency Management Recovery Planning Mission Areas of Emergency Management Where does this planning fit into the mission areas? Thurston County IEMC

Recovery Continuum Recovery activities vary from short, to intermediate, to long-term. Instructor Notes: Present the following key points. This chart shows the relationship between time and activity for response, short-term recovery, intermediate and long-term recovery. The actual timeframe for these activities depends on the type and magnitude of the disaster event. Note that response, short-term, intermediate, and long-term recovery start simultaneously; they are not independent of each other. Mitigation can and should be accomplished throughout the disaster cycle (i.e., during response, short-term recovery, intermediate and long-term recovery). Mitigation actions taken during response and recovery will help prevent or reduce future losses of life, property, and the environment. As evidenced in recent large disasters, including Hurricane Sandy, response, recovery, and mitigation actions continue simultaneously and extend over a long period of time. Ask the participants with disaster experience the following question: How have the timelines and level of activity applied to your disasters?

Discussion Question Why do communities need recovery plans?  That can be good discussion. We’ve been pushing COOP. We’ve had some pretty horrific floods that are still going on. One flood two years ago. We didn’t get (federal) assistance. I asked about voluntary organizations and whether they helped. We use our 211 center which is tied in with United Way. We use our ministries. VOAD is not a good resource for us now. We couldn’t even get call backs so we just go to our local community services 5

Reference Documents Can assist communities in developing recovery plans Provide a framework for planners Include: National Disaster Recovery Framework (NDRF), 2016 Effective Coordination of Recovery Resources for State, Tribal, Territorial and Local Incidents, 2015 Pre-Disaster Recovery Planning Guide for Local Governments, 2016 Pre-Disaster Planning for Post Disaster Recovery and Reconstruction: Next Generation, American Planning Association, 2014 Emphasize recovery plans for pre and post disaster and that they do NOT replace the need for a broad, and inclusive planning process. Talk about these, show copies of front pages and have on reference desk 6

National Disaster Recovery Framework (NDRF) Serves as a roadmap for communities to conduct planning efforts both before and after a disaster. Provides guidance on how all levels of government will work together following a disaster.  40% of our people know about it. We go over that every year. Emergency Management Steering Committee, so we keep them up to date on things. We do the THIRA but we don’t have as intricate as the State does but we do because of our mitigation plan. They have a debris management, all of our documents. Never used it. We did it because the State requires it. We are the first one out of 88 counties. Use the Jane Cage study for after the IEMC. 7

Guiding Principles of the NDRF Individual and family empowerment Leadership and local primacy Pre-Disaster recovery planning Partnerships and inclusiveness Unity of effort Timeliness and flexibility Resilience and sustainability Psychological and emotional recovery  The NDRF is guided by eight principles that when put into practice, maximize the opportunity for achieving recovery success. The guiding principles remind us of the importance of how we work together to support survivor needs and build resilience 8

Recovery Success Factors Effective decision-making and coordination Integration of community recovery planning processes Well-managed recovery Proactive community engagement, public participation and public awareness Well-administered financial acquisition Organizational flexibility Resilient rebuilding  Communities have been studied and these are the factors that have been shown to lead to long term success after a disaster whether federal aid was provided or not. 9

Recovery Support Functions (RSFs) Key federal coordination structure for functional areas of assistance. Brings together federal agencies, including those not traditionally associated with emergency response. Builds on the concept of Emergency Support Functions (ESFs) 6 Federal RSFs: Community Planning and Capacity Building Economic Health and Social Services Housing Infrastructure Systems Natural and Cultural Resources I need to find out if State has RSFs and what the structure is Each RSF is led by a coordinating agency and receives support from multiple primary and supporting agencies 10

Leading, Organizing, and Planning Discussion Questions: Who would lead a disaster recovery planning effort in your jurisdiction and what are they responsible for? What might not be clear about their responsibilities?  It would be the EMA and they need us. We have to herd the troops. 11

Local Disaster Recovery Manager (LDRM) NDRF strongly recommends that counties appoint an LDRM This person will be responsible for : Organizing, coordinating, and advancing recovery efforts Manage redevelopment efforts Represent and speak on behalf of the community Suggested characteristics of person selected to serve in this leadership role: Basis in community development Knowledge of community demographics Emergency management background not necessary  Jurisdiction means cities, villages, and townships to them so the LDRM would be at the county level. Bring up idea of Jane being a local business leader. 12

Recovery Task Force Leaders will require support from all sectors of the county, especially those with a direct role in the recovery process. Recovery Task Forces are often established to serve this role. Collectively, a Task Force will establish a vision for the county, as well as develop policies and requirements.  Never done that and this looks good. We have all different levels of government coming. 13

Pre-Disaster Planning Process Pre-Disaster Recovery Planning Guide for Local Governments Designed to assist county leadership and stakeholders in development of recovery capabilities Builds on the planning processes that are explained in CPG 101 and in the Local Mitigation Planning Handbook  They will be familiar with CPG 101. They are now revising their 3rd mitigation plan. 14

Key Considerations for Planning Successful recovery planning doesn’t happen in a vacuum.  Existing plans such as a mitigation plan, comprehensive plan, economic development strategy, or other local plans inform the pre-disaster recovery plan. The pre-disaster recovery plan sets the stage for recovery policies and a long-term recovery plan after a disaster. These determine post-disaster recovery projects, which may require the updating of the mitigation plan, comprehensive plan, economic development strategy, and other local plans. 15

Recovery Complexities and Policies Integrating resilience and mitigation measures, addressing building codes, hazards, non-conforming uses Old or obsolete infrastructure, community facilities, need for reconfiguration or new infrastructure Changes in tax base Shift in county and local businesses Staffing and government operations: short- and long-term Community engagement, communications Application of mitigation plan and policies, comprehensive plan, economic development plan, school district plans, capital/facilities plans ACTIVITY:  Just have them turn around and discuss. Assign two bullets to each group and ask them to think about how these complexities would be evident in their county and how they would overcome them. 16

Effective Coordination Guide Meant to be used following a disaster Addresses: What is the function and process to coordinate with other local and county jurisdictions as well as state and Federal governments? Focuses on identification and creative leveraging of funding  Work with this and look at book This guide is designed to be applied after an incident, either in concert with existing pre-incident recovery plans or to enhance post-incident planning efforts. Applying the key elements, this guide is organized into four sections: leading the recovery coordination process; assessing and evaluating current and anticipated issues; identifying and coordinating key resources; and building resilience into recovery. 17

Community Recovery Management Toolkit Recovery Planning Community Recovery Management Toolkit Community Recovery Management Toolkit Link also available via this URL: https://www.fema.gov/national-disaster-recovery-framework/community-recovery-management-toolkit The Community Recovery Management Toolkit is a compilation of guidance, case studies, tools, and training to assist local communities in managing long-term recovery following a disaster. The materials provided in this toolkit are aimed at providing guidance and resources to help local officials and community leaders to lead, organize, plan for, and manage the complex issues of post-disaster recovery. Thurston County IEMC

Local Discussion Recovery Organization Recovery Plan (Refer to Handout in Student Manual)

Unit Summary Key Learning Points Successful community preparedness efforts require the involvement and interest of all stakeholders and community members in the planning and exercise process Plans express the intent of the community to respond to and recover from a disaster The best written plans benefit no one if they are not understood and exercised Planning for recovery begins pre-disaster

Questions, Comments, or Concerns? Recovery Planning Questions, Comments, or Concerns? Thurston County IEMC