How to give effective presentations Faculty Development Program November 12-19, 2018 How to give effective presentations Dr. Ramandeep Kaur Associate Professor-IT Date: November 17, 2018

Flow of Presentation Presenter’s Expectations How to make a Good Presentation Delivering an Effective Presentation Understanding Your audience Preparation Skillful Delivery

Presenter's expectation

Two scenarios Please Go! Just Give Attendance! Statement 1: Presentation skills are important! Sir! One last question Please!! Statement 2: Effective presentation skills are important

Reason Primary goal: to get better with every presentation "Presentation skills" is not a black and white off/on switch. It is a rainbow of colors. Everybody has presentation skills. Some are better than others.  Secondary goal: to be better than your competition, whoever and whatever that is. Primary goal: to get better with every presentation that you deliver.

How to make a good presentation

How to make a good presentation Text crisp, brief, pithy, crystal clear Do not be wordy or verbose Don't overdo A solid background with contrasting text and a logo in the corner works best Make one key point per slide Six Bullets Have no more than six major bullets per slide, Capitalize Use Sentence case Left justify all text

Text Size Picturize Mix it up; Animate Bullets are not sentences; Phrases; omit periods and needless words  Text Size Minimum 24 points for bullets (28 or 32, if possible) 36 points for the title  Picturize A picture really is worth a thousand words Mix it up; a graph here, a picture there, a quote, whatever Animate Animation's a nice touch, but don't go nuts with it; it can be distracting

Areas to work upon delivering an effective presentation “Be yourself! Don’t try to fabricate your personality in the guise of impressing others.”  ― Ashish Patela

HAIL -To greet or acclaim enthusiastically

HAIL ONESTY UTHENTICITY NTEGRITY OVE Be clear and straight Be yourself Be your word OVE Wish them well

Understanding your audience Who is my audience or audiences? What do they already know? What are their needs, interests, concerns?

Preparation Research & Subject Knowledge Research thoroughly on the subject. More delivering content than slides Document your sources & references. List down the structure & flow of PPT. List down probable Q/A’s.

Preparation Stay organized & focused Identify main message to be delivered. Make speech & notes- simple and interactive. Start like a story Avoid jargons and long sentences Share your experiences

Preparation Visual aids and Presentations Use visuals- Emphasize key points for audience & presenter Present information clearly, concisely, vividly Types of visuals- Text, chart, Infographics, Pictures, concept etc.

Preparation Effective Slides Titles should create logical connections b/w agenda & subsequent slides Focus attention on message Avoid distracting elements

Example: Hazards of Fizzy Drinks

Example: Hazards of Fizzy Drinks

Preparation Effective Slides Slides are ineffective when they Are difficult to read Do not have a clear message Present too much information Use a distracting design or animation

Preparation content flow Introduction Context / Objective PIP – Purpose, Importance, Preview Body For receptive audience – For unreceptive audience- Main point/recommendation analysis  benefits Analysis  benefits  main point/ recommendation

Preparation content flow Ending Recommendation & benefits Next steps for action Summary (for longer presentations) Q/A’s

Skillful delivery presenting your good work Time your presentation – early Stretch & take deep breaths to relax Get comfortable with content- Do not memorize Give time for revising previous day lecture Keep extra 2 minutes for reviving students’ energy

Skillful delivery creating a connection Pleasant facial expression – SMILE! Do not read notes or the screen Face the audience, not the screen Effective gestures to emphasize meaning Be Positive!!

Skillful delivery Voice modulation Volume - Speak to the back of the room Variation - Vary your pitch and volume Pauses - To emphasize the point Clear – Pronunciation and accent need to be understandable

Skillful delivery Professional Q/A Ask for questions, also be receptive to questions Repeat questions to confirm you understanding Give yourself time to formulate an answer If you don’t know the answer to a question, say so!

Summary: points to remember Presenter’s Expectations How to make a Good Presentation Delivering an Effective Presentation Understanding Your audience Preparation Research & Subject knowledge Stay Organized & Focused Visual Aids and Presentations Effective slides Content flow Skillful Delivery Presenting your good work Creating a connection Voice Modulation Professionalism Q/A’s