Project Management syst4080 Project Planning

What is a Project?

A Project Is! organized activity with a well-defined purpose, completed by a dedicated project team within a given timeframe, the end comes when you have achieved the project’s purpose, extending the project’s purpose is considered another project.

How do we Define Our Project Purpose?

How do we Define Our Project Purpose? Measurable objectives Scope Other? Let’s review the case study

Measurable Objectives Case Study Provide a way for customers to self-register for center facilities. Reduce clerical costs by 20% per year. Expand the hours where customers can make reservations to 24 hours per day, 7 days per week.

Measurable Objectives, cont. Case Study Improve center utilization to 65% during off-peak times Implement the new system by Oct. 1st, 20xx in time for the busy season

Measurable Objectives Case Study Will these project objectives help us achieve our business objectives? Will these objectives keep us focused on our project purpose? Will these objectives help us manage our client’s expectations? Will these objectives help us make better decisions during the project?

Re-Defining Measurable Objectives - Case Study Ok, so let’s define some better measurable objectives for the project!

Project Scope Project scope is anything that must be done in order to accomplish the project objectives – in scope it is important to define anything that will not be done by the project even though this work may be important to achieving some overall business objective(s) the project is related to – Out of scope

Updated Project Scope – Case Study Now we need to revise our case study project scope (in and out) How should we go about doing this? Ok, let’s develop our case study project scope together! How will this help us manage our client’s expectations during the project? What about scope creep?