Lecture-6 Project Management Process Groups KEC Dhapakhel Lalitpur

Project Management Process Initiating Process Group Planning Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group By Pushpa Thapa

(Plan-Do-Check-Act) PDCA -Cycle PDCA cycle is an iterative four step project management method used in business for the control and continual improvement of processes and products. The PDCA Cycle is also known as the Deming cycle or Shewhart cycle. By Pushpa Thapa

Overlap of Process groups in phase By Pushpa Thapa

High-level process group interaction –PMI view. Initiating Process Group Planning Process Group Executing Process Group Monitoring and Controlling Process Group Closing Process Group Organizational Process Assets Enterprise Environmental Factors Project Initiator or Sponsor Customers High-level process group interaction –PMI view. … Elaboration is in next slides. By Pushpa Thapa

High-level process group interaction –PMI view Contd. Organization’s culture Project management information system Human Resource pool Initiating Process Group Planning Process Group Organizational Process Assets Enterprise Environmental Factors Project Initiator or Sponsor Statement of work contract Policies, procedures, standards, guidelines Defined processes, Historical information Lessons learned Project charter Preliminary Project Scope Statement High-level process group interaction –PMI view Contd. Project Management Plan By Pushpa Thapa

High-level process group interaction –PMI view Contd. Executing Process Group Monitoring and Controlling Process Group Project Management Plan Deliverables Requested changes Implemented change requests Implemented corrective actions Implemented preventive actions Implemented defect repair Work performance Information High-level process group interaction –PMI view Contd. Approved change requests .., etc By Pushpa Thapa

High-level process group interaction –PMI view Contd. Monitoring and Controlling Process Group Closing Process Group Customers Approved change requests Rejected change requests Approved corrective actions Approved preventive actions Approved defect repair Project Management Plan (updates) Project Scope Statement (updates) Recommended corrective actions Recommended preventive actions Performance reports Recommended defect repair Forecasts Validated defect repair Approved deliverables Administrative closure procedure Contract closure procedure Organizational process assets (updates) Final Products, Service, result High-level process group interaction –PMI view Contd. By Pushpa Thapa

Mapping of Project Management Process Groups to Areas of Knowledge By Pushpa Thapa

Three Major Documents/Artifacts Project Charter Formally authorizes the project Contains the “statement of work” Describe why the project is taken under consideration or “historical reasoning” Logical Framework, if available Project Scope Statement States what works need to be accomplished and what deliverables need to be produced. Supporting documents Project Management Plan States how the work will be performed Composed of the Plans and Documents generated by the various processes. By Pushpa Thapa

Additional Key Artifacts for IT Projects System Requirements Specifications (SRS) Business Case – Identifying basic business requirements Use Cases – Identifying unit of works Test Cases – identifying areas to be tested Traceability Matrix – to keep scope under control By Pushpa Thapa

Additional Key Artifacts for IT Projects System Design Docs System Architecture Design Doc – technology overview Swim Lane Activity Diagram – showing flow of control of activities Major Class Diagram / Object Diagram – showing enteritis with interface and data structure Deployment Diagram – Showing enteritis with relationship For database centric applications: E-R Diagram Data Dictionary By Pushpa Thapa

Additional Key Artifacts for IT Projects User’s support Docs Installation and start-up Manual User Reference Guide Technical references Future improvement scopes Known bug list User Training Manual By Pushpa Thapa

Thank you By Pushpa Thapa