Two methods to observe tutorial Standard Method This method allows presentation to be resized to user preference. Slide Show Method (Example below) Presentation fills entire screen Click on Slide Show tab at top of screen Click icon <From Beginning> Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

Welcome to BSIP 101 Transaction Procedures “30 Day Inspection Data Entry & Completion” Instructor: Stephen Wright DPI Technical Consultant

Purpose: To verify workorder completion & to enter 30 Day Inspection data into BSIP for reporting purposes.

Before you start data entry verify that the information entered on the 30 Day Inspection is complete.

If an X in shown anywhere in Needs Rep. column; then there should be an explanation as to why. Verify tasks are completed. (1 of the 3 must exist) ü in the OK column; or X in Needs Rep. column; or N/A in the OK column if not applicable to the particular vehicle. Tip: If multiple mechanics service the vehicle; field(s) should be identified by each mechanic’s initials of who performed that particular task. Verify times are entered for all operations. Verify supervisor’s signature & date is present Verify date workorder completed is input. Verify inspector’s signature is present Verify that ID(s) for all mechanics who serviced an operation on this particular vehicle are displayed. (Our example has only one mechanic.) Tip: Do NOT use nicknames. (Individual’s at a later date may need to review the paperwork; they may not understand to whom the nickname applies.) Verify mileage is input at time of inspection. If something is not right; turn back into the supervisor responsible. Do not make corrections unless you are the supervisor.

With raw data verification completed, it’s now time to input the information into BSIP.

One transaction is required to complete this procedure: ZIW32_DPI Let’s get started -

Your screen should look similar to the example at the right. From the SAP R/3 Easy Access screen box type ZIW32_DPI or from your favorites menu, select transaction ZIW32_DPI – DPI Version of IW32-PM and 30 Day Your screen should look similar to the example at the right.

Change Order (DPI): Initial Screen A new window opens: Change Order (DPI): Initial Screen Click on the Enter icon or press the <Enter> key o open the workorder.

Mileage – Enter the mileage at the time the workorder is completed. A new window opens: Change order Mileage – Enter the mileage at the time the workorder is completed. Personal Number – Enter the mechanics identification number issued by the Department of Transportation. Actual Work – Enter the time reported by the mechanic to complete the transaction. Reason = 006 (Always 006 for 30 Day Inspections)

A new window opens: Change order If supplies were issued (Ex: 1 quart of oil) complete the materials used tab. Material – Nine digit material number. Material Description – Defaults automatically; leave this field empty. Requirement Quantity – Numeric value for number of items used.

Plant – Four digit number that corresponds to your county. A new window opens: Change order (Continued) Action – Four digit number that corresponds to operation (Ex: 0030 = Perform 30 day Safety Inspection). Plant – Four digit number that corresponds to your county. (Ex: 6056 = Macon) Storage Location – Four digit number that corresponds to your county’s storage location. (Ex: 8490 = Macon’s storage location) Unit = (EA, QT, or Gal)

A new window opens: Change order (Continued) DO NOT LIST PARTS USED for a REPAIR – A Form TD-18 MUST be created to report the work and time completed; as well as to any inventory items used to complete the repair.

A new window opens: Change order Supplies issued? Yes Click on the Save icon Click on the Complete (technically) icon No Click on the Complete (technically) icon only.

(Continued on next slide) Tip: If you click the Complete (technically) icon and have supplies listed, but, did not click the Save icon The top message to the right will be displayed. To Resolve: Click the button. Click the Save icon ; the Change Order Display message displays. Click the Continue icon . (Continued on next slide)

To Resolve: (Continued) Click on the Complete (technically) icon . The Complete window appears; verify that the reference date matches the 30 Day Inspection Completion date. If there is a variance make necessary changes and click the Continue icon . The Change Order: Display messages appears. Click the Continue icon . Click the Exit icon twice to return to main menu.

Questions Email: Stephen.Wright@dpi.nc.gov

Thank You! Stephen Wright DPI Technical Consultant