Beginning EPM User Training BUDGET CYCLE FY19-20 Ethan Hacker Sandy Hughes Sharayne Farnsworth

Why am I Budgeting? Strategic Planning USHE Reporting Executive Leadership Review Fiscal Responsibility Holistic University Budget

Budget Process Timeline ~1/22 EPM Open 2/11 to 2/15 EPM Training ~2-22 Forecast Milestone ~3/01 Budget Non-Personnel Milestone 3/14 & 3/21 ~ Legislature Session End Date – Presidents Letter Issued ~3/25 – 4/28 Completed Budget Due before Meetings ~3/25 to 4/28 SVPAA Budget Meetings Begin & Orgs Lock Select Orgs Open as Permitted until 5/26 6/3 D-Jobs Available to Update ~6/10 to 6/21 DMU

EPM Budget Input Overview Generally Summarized in 3 Steps Input 18-19 Forecast & 19-20 Budget & Multi-Year Numbers Review Required Reports & PDF Them Lock Orgs

Training Overview EPM Website & Citrix Portal Logging into EPM Main Menu & Navigation Input Templates Required Reports, Printing to PDF & Locking Org’s Optional Reports Variance Reporting Workbook

Salary Justification Report [ 19 -20 Bud CR Minus ( - ) 7/1/18 Act CR] 7/1/18 Act CR CR = Comp Rate Bud = Budget Act = Actuals [$125,000 Bud CR ( - ) $110,000 Act CR] $110,000 Act CR 13.64% = Rule for Salary Justification Report: If an employees percent increase is beyond the approved salary guidelines as issued by the President, then they will need to be included on the Salary Justification report. *Therefore…don’t forget to include employees who: Were reclassified or promoted Received a mid-year/cycle increase Other (Check with Sandy Hughes)

Calculating Personnel Expense Insert Personnel Exp into Input Template Three important data tools to calculate personnel expense for EPM D-Jobs U Information Library Management Reports Pick a Data Tool Dump Info to Excel Calculate

Need a refresher? Review the EPM User Guide on the EPM Website Questions?