National Aeronautics Space Administration SDOHM Meeting Collaboration Cafe Update- Top Six Ideas Gerry Schumann March, 2013

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Collaboration Café Review Topics – Doing More with Less- David Loyd – Roadmap for Safety & Occupational Health-Sue Otero – Partnering with Outside Safety & Occupational Health Organizations – Tom Eye, Jerry Piasecki and Vanessa Pellegrino Suggestions and ideas were prioritized by SDOHM participants Criteria used to prioritize recommendations – Within the scope of OSMA/SARD/NSC missions – Achievable and reasonable – Greatest good for the greatest number Followed up with quarterly briefings 2

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Doing More with Less #1 IDEA: Identify opportunities in the Audit process to reduce time and manpower requirements- overlapping areas ACTION: Mimi Lau, Director, A&A in the NSC, proposed several recommendations to OSMA in March, 2012 recommendation RESULTS: The proposed changes were accepted in May, 2012 and integrated into the Audit processes 3

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Doing More with Less #2 IDEA: Minimize and reduce SMA/OH oversight requirements – Examine NASA personnel requirements related to Construction projects – Determine process for assessing cost/benefit of exceeding regulatory requirements ACTION: Developed a Construction Safety Managers Managers Working Group RESULTS: Meet every 4 th Thursday of the month. Two meetings to date. Reps from each Center. Looking to put forward a NSC Knowledge Now site. 4

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Roadmap for OS and OH #1 IDEA: Facilitate awareness and availability of SMA/OH resources to all Centers ACTIONS: – Develop a process to facilitate a detail duty w/ another Center – Create a matrix of key Center OS/OH resources – Identify current SMA/OH contractors working at each Center RESULTS: – Developed a resource request process. Jerry Piasecki will brief. – Matrix of resources- Completed May, online in OS CoP, updated Nov – Current SMA/OH contractors- We have collected and combined this information with the above resource matrix and it is posted on the NSC web page 5

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Roadmap for OS and OH #2 IDEA: Dialog with Agency OSMA Leadership ACTIONS: Document questions, comment and concerns of Agency SMA/OH practitioners RESULTS: – Gerry Schumann will continue to maintain open door policy and provide avenues to other OSMA leadership 6

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Partner with outside OS/OH Orgs #1 IDEA: Partner with DoD, Government, and industry Safety Centers ACTIONS: – NSCKN CoP of Agency SMA/OH orgs- MAY 2012 – Partner with DoD, Government and industry SMA/OH orgs- JUL 2012 – Conduct Quarterly WebEx with community members- OCT 2012 RESULTS: – Online CoP in May, 2012 – Mike Lipka will update on Safety and Health Learning Alliance 7

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Partner with outside OS/OH Orgs #2 IDEA: Coordinating knowledge sharing across the Agency ACTIONS: – Consolidate Agency relationships w/ outside Safety orgs – Solicit Agency SMA/OH presentations and other resources – Update on Centers local partnering opportunities RESULTS: – Consolidating Agency relationships w/ outside organizations: National Safety Council, USAF, USN and OSHA – NPR Pause & Learn session in Mar, Best of the Best on Safety Days In Dec – SMA/OH presentations added to OS community of practice – Centers local partnering opportunities culled from final OSHA Report 8

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Parking Lot Issue #1 IDEA: Create an IRIS Guidebook ACTIONS: – Identify Best Practices to the scope for the development of the IRIS Guide Book – Finish online Help and Desktop Guide for IRIS RESULTS: – Delayed IRIS Guidebook in lieu of NPR rewrite – Need to ensure taxonomy matches 9

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Parking Lot Issue #2 IDEA: Determine Commercialization involvement by NASA Safety and Health, including lease agreement, standardizing process, enhancing our creditability, and legal issues RESULTS: – Procurement, OSMA, and Legal are working on standardized approach for the Agency – Gerry discussed at Safety Directors Meeting to kick-start conversations on this. – Gerry has looked at IFO Audits to see what different Centers are doing 10

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Summary of Collaboration Café Results for 2012 Changes made in audit process to reduce time and manpower requirements Developed a Construction Safety Managers Managers Working Group to minimize and reduce SMA/OH oversight requirements Developed a resource request process for short term project support and access to expertise Created a matrix of Center resources and current SMA/OH contractors Maintained open door policy and provided avenues to other OSMA leadership 11

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer Summary of Collaboration Café Results for 2012 Partnering with DoD, Government, and industry Safety Centers through the creation of the Safety & Health Learning Alliance Coordinated knowledge sharing across the Agency by identifying contacts Consolidated Agency relationships w/ outside organizations: National Safety Council, USAF, USN Hosted internal knowledge sharing events such as NPR Pause & Learn and Safety Days knowledge sharing event Identified Centers local partnering opportunities culled from final OSHA Report 12

SDOHM Meeting Collaboration Café Update Top Six Ideas March, 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer How We Will Succeed- Your Active Support 13 All of us know more than some of us