Presentation Skills & Public Speaking GB & Ireland Presentation Skills & Public Speaking Lorna & Paul Beedham

The Art of Presentations ABC XYZ The Art of Presentations

One simple rule ABC XYZ A – Always B – Be C – Cheerful And X – Examine Y – Your Z - Zip

Diary and Commitments Put the date in your diary IMMEDIATELY Honour commitments made –no such thing as a better option Take contact name, phone number, email – keep in contact Check your emails and phone – (Rotarians do know how to use them) ...and respond! If emergency comes up let Rotary Club know as soon as possible (ASAP)

Likely Audiences (1) Rotarians Advantages – enthusiastic Challenges – some know it alls (challenging questions), some think Foundation money should not be spent on students who can afford it themselves, let sleeping dogs lie (age). Schools Advantages – nearer your age, you remember what it was like in school/college Disadvantages – there because have to be, not interested

Likely Audiences (2) Community Groups Advantages – invited you so interested, usually in groups trying to make a difference in their community Challenges – not likely to know anything about Rotary University Groups Advantages – may be interested in funding for future study and study abroad Challenges – not likely to know Rotary so you will need to explain it and the application process, no time to listen

Presentation of Yourself Make an effort – Rotary has invested $30000 in you, so return the favour and invest in Rotary. Show an interest even if bored – 9 times out of 10 you only have to visit once. Rotary Meetings – most are in smart casual/business attire. Check dress codes. Err on side of modesty and be comfortable. Rotary dinners – may be more formal dress code – check with club Special dietary requirements in advance. Meals often have to be booked in advance at the venue. Wherever you speak you represent your country, your sponsoring Rotary Club and Rotary International – make them proud Guys, check your pockets! Phones – silent or off

Preparation of Talks Be prepared to always be asked to say something. Prepare 2 min, 5 min and 20 min talks. 2 mins – name, where from, previous studies, where studying now, course studying, what hope to do at end of course, thanks to Rotary for the investment in you. 5 mins – all the above + - something you’ve learnt already about the UK (e.g. always take an umbrella even if day starts sunny), something you especially like (e.g. a new food you’ve tried), something you might take home with you and introduce there. 20 mins – all the above + - more about your home town, your family, your previous experiences, more detail on your course and how you plan to use it in the future. Picture slides to support your talk always go down well. Stick to time limits – watch the clock, take the hint.

Skills (1) Speak clearly and slowly especially if English is not your first language. Accents can be strong and take a while to tune into – use pictures and presentation slides to help you. Do not write everything on the slide and then read it out. Practise, practise, practise. Make it a presentation, not a speech or a reading. More practise gives more confidence. Get a critical friend. Only include what you are comfortable talking about. You could be questioned about anything. Limit movement, repetitive phrases – all are a distraction. Remember to breath. Be brave change the talk as you go through the year – be aware who has already heard it.

Skills (2) Ending – let people know you are ending e.g. ‘in conclusion…’ ‘so to recap in 3 points…’ ‘my final point is…’ and then MAKE SURE IT IS. ‘I thank you for listening and I am happy to take questions.’ Be ready for questions e.g. What have you liked so far? What memory will you take home with you of the UK? Don’t panic not all clubs will ask questions, is not a reflection on your talk. Difficult ones – don’t avoid e.g. What have you not liked in your time here? BE TACTFUL. Choose something minor e.g. a food, milk in your tea, trains being late. SAY NOTHING DETRIMENTAL ABOUT THE PEOPLE OR THEIR ATTITUDES. Remember who has been looking after you here. Keep up to date with what is happening in the UK, may be asked your opinion. You are not likely to escape a question about Brexit (at least until March). Know what is being said in your own country about it.

ABC XYZ Whatever kind of day you have had it is not your audience’s fault – be cheerful You may be the only scholar they see - don’t ruin others chance of gaining a Rotary scholarship. Every experience is a learning opportunity – even if it teaches you never do that again! Before you leave the house check you have everything – equipment, presentation on several devices, keys, phone, money Before you get up to speak make sure nothing is out of place – zip is not at half mast, dress not tucked into underwear from when visited the ladies room Take a deep breath, remember to breath at all times, stand, smile… and off you go! Above all enjoy the experience – if you don’t, why would your audience?

ABC XYZ – Use of Powerpoint Just because many animations or transitions are available, doesn’t mean you need to use all of them…

ABC XYZ – Use of Powerpoint … in the same presentation!

ABC XYZ – Use of Powerpoint Pictures will save you many words of explanation… Welcome to Rotary District 1060 “The Heart of England”

ABC XYZ – Use of Powerpoint Photographs of what you have been doing work well… …and allow you to vary the timing without changing the presentation.

ABC XYZ – Use of Powerpoint Have a fall-back plan for equipment failures… A pack of A4 laminated photographs / diagrams / maps can work OK.

ABC XYZ – Use of Powerpoint Backup slides can be a help with awkward questions… Not a part of the standard presentation Diagrams or Maps to save time explaining

ABC XYZ – Use of Powerpoint Try to find out the layout of the room and what facilities you can use. Beware laser pointers on flatscreen TVs! Are you confident at using a microphone and a slide remote control? Do not expect to have internet access – download videos in advance

ABC XYZ – Use of Powerpoint Other presentation tools and devices are available… More on this later, but for now…