Data Pipeline Town Hall April 11th 2019 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Colorado Department of Education Identity Management Access Management https://cdeapps.cde.state.co.us/faqs.html Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? https://cdeapps.cde.state.co.us/IdentityMan agementGroups.xls 3

What is PII? Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual This includes direct identifiers (i.e. name, SASID, etc.) Includes information that when combined is identifiable Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http://www.cde.state.co.us/dataprivacyandsecurity

How to Share Data Check local policies for restrictions, requirements, etc. Ensure that you are following local policies when transmitting PII to any third party Use secure methods to transfer any PII to CDE Call CDE (303-866-6395) with questions about how to transmit PII securely Use Syncplicity to encrypt emails to CDE Avoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts Do not use PII in trainings, presentations, etc. Do not share PII with unauthorized individuals Do not share passwords

Introductions

Today’s Agenda Open Collections in Data Pipeline School Discipline and Attendance Teacher Student Data Link Civil Rights Data Collection Graduation Guidelines READ Collection

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round Directory (4 Day School Week Application and School Code Changes) RITS EDIS Periodic Designated Agency Report Card March READ Special Education Discipline Interchanges Student Special Education IEP Staff Teacher Student Data Link (for migrant students) 9

Open Data Pipeline Collections 4/21/2019 Open Data Pipeline Collections Snapshots Teacher Student Data Link Snapshot (for migrant students) Coming Soon Student End of Year 10

School Discipline and Attendance

Identity Management Roles To have access to the SDA periodic collection, one of the following 3 roles would need to be assigned to you by your Local Access Manager: If you plan to ‘do it all’ – you will want the SDA~LEA Approver Role IdM Role Enables User to: SDA~LEAAPPROVER Finalize, Submit, Modify and View Data SDA~LEAUSER Submit, Modify and View Data SDA~LEAVIEWER View Data SDA - Annette Severson - severson_a@cde.state.co.us

SDA - Annette Severson - severson_a@cde.state.co.us 2018-2019 Collection Dates Date Event April 17th (Wednesday) Collection opens- begin uploading to verify files are being created correctly with accurate information April 23rd (Tuesday) Webinar training from 10-11 am https://cdeinfotech.adobeconnect.com/data_services/ and call in number: 1-855-397-4421  May 15th (Wednesday) Webinar training from 1-2 pm June 14th (Friday) Suggested Date for having all files uploaded June 28th (Friday) Deadline for SDA to be finalized SDA - Annette Severson - severson_a@cde.state.co.us

SDA Files 2018-2019 Count of Firearm Possessions by School with Action Taken Count of Attendance by Student Demographic Information Required for All Public Schools Count of Students Disciplined by Demographic Information Count of behaviors by school with Action Taken Count of Allegations by School for CRDC Discipline by Action Discipline by Student Demographic Firearm (GFSA) Discipline Attendance Data SDA - Annette Severson - severson_a@cde.state.co.us

SDA Resources SDA Documentation found at: https://www.cde.state.co.us/datapipeline/schooldisciplineattendance Deadlines File layouts and definitions Defects Business Rules Trainings Additional Resources – Frequently Asked Questions Contact: Annette Severson: severson_a@cde.state.co.us or 303-866-6824 SDA - Annette Severson – severson_a@cde.state.co.us

Teacher Student Data Link (TSDL)

PAUSED for majority of students REQUIRED for migrant students: 2018-19 Collection Status PAUSED for majority of students REQUIRED for migrant students: 8th -12th grade only Receiving partial or full credit for at least 1 course in your district TSDL– Annette Severson – severson_a@cde.state.co.us

Teaching Student Data Link folder OR Student Profile folder Migrant Student List Districts can view the list of students identified as Migrant with the following steps: Data Pipeline (log in) Cognos Report Teaching Student Data Link folder OR Student Profile folder Open the Migrant Student List report TSDL– Annette Severson – severson_a@cde.state.co.us

Impact on LEAs without Migrant Students Course Instructor File does not need to be uploaded Local Course Codes are not required to be mapped within SSCC Course Enrollment file does not need to be uploaded TSDL snapshot does not need to be created or finalized TSDL– Annette Severson – severson_a@cde.state.co.us

Impact on LEAs with Migrant Students Course Instructor File does not need to be uploaded Local Course Codes must be mapped via Statewide Standard Course Code System (SSCC) for any 8th – 12th grade courses attended by migrant student(s) Course Enrollment file must be uploaded for 8th-12th grade migrant students only TSDL snapshot must be created and finalized for the migrant students TSDL– Annette Severson – severson_a@cde.state.co.us

November 2018 January 2019 June 2019 Timeline SSCC Open – Map Courses TSDL Interchange Open – Upload Migrant COE file January 2019 TSDL Snapshot Opens- start creating Snapshot June 2019 Migrant COE file error free TSDL Snapshot created Review and Finalize data TSDL– Annette Severson – severson_a@cde.state.co.us

TSDL Interchange Resources Course Code Documentation found at: https://www.cde.state.co.us/datapipeline/sscc-details TSDL Interchange Documentation found at: http://www.cde.state.co.us/datapipeline/inter_teacherstudent Deadlines File layouts and definitions Defects Business Rules Trainings Additional Resources – Frequently Asked Questions Contact: Annette Severson: severson_a@cde.state.co.us or 303-866-6824 TSDL– Annette Severson – severson_a@cde.state.co.us

2017-18 Civil Rights Data Collection (CRDC)

2017-18 Civil Rights Data Collection (CRDC) Open Friday, February 8th Deadline Friday, April 26th Colorado progress report: 39 certified 14 100% complete (have not certified) 110 over 90% complete AWS (Advance Website) https://crdc.grads360.org/#program Partner Support: (855) 255-6901 or crdc@aemcorp.com

2017-18 Civil Rights Data Collection (CRDC)

2017-18 Civil Rights Data Collection (CRDC) Thank you!!! CRDC contacts are fantabulous!

Graduation Guidelines

It begins with an economic story.

Economic Story – Top Jobs around the state https://www.colorado.gov/pacific/sites/default/files/17-0109_2016_CO_Talent_Pipeline_Report_1.pdf

Economic Story Job openings! NOW! Young people are on the move. Let’s bring/keep them here. Healthcare Business & Finance Information Systems Management Skilled Trades Education Social Services Administrative Support Food Service

Economic Story We are all career bound, no matter our path Data story: Students aren’t ready for college College is expensive So many jobs Skills gap Workforce Postsecondary Education Military

Graduation Guidelines   ww.cde.state.co.us/postsecondary/graduationguidelines

Graduation Guidelines Graduation Guidelines begin with the implementation of: Individual Career and Academic Plans (ICAP), Colorado Academic Standards for all content areas including Civics and 21st Century Essential Skills. Local school boards - establish high school graduation requirements aligned with Graduation Guidelines. Students - demonstrate college or career readiness in English and math based on at least one measure. Timeline - Begins for the class of 2021

Graduation Guidelines Districts have the authority to adapt the college and career demonstrations necessary to earn a standard high school diploma to accommodate for: English learners, gifted students and student with disabilities.  

Graduation Guidelines Demonstrations of Learning Connect students with meaningful experiences - in and out of the classroom Concurrent Enrollment Work-based Learning Internships and Apprenticeships Capstone Industry Certificates

Demonstrations of Learning Concurrent Enrollment Take postsecondary courses while in high school Academic Career and Technical Education Internships and Apprenticeships http://www.cde.state.co.us/postsecondary/concurrentenrollment

Demonstrations of Learning District Capstone A capstone is the culminating exhibition of a student’s project or experience that demonstrates academic and intellectual learning. Capstone projects are individualized and district- determined, and they often include a portfolio of a student’s best work. https://www.cde.state.co.us/postsecondary/grad-capstone Districts determine the capstone process for students. http://www.cde.state.co.us/postsecondary/grad-promising#capstoneimplementation

Demonstrations of Learning An industry certification … …is a credential recognized by business and industry at the local, state, or national level. It could be an assessment, an examination, or a license. …is administered and recognized by an industry third party or governing board. …measures competency in an occupation and they validate the knowledge base and skills that show master in a particular industry. https://www.cde.state.co.us/postsecondary/grad-industry Districts determine which certifications to authorize. http://www.cde.state.co.us/postsecondary/ggindustrycertificatespromisingpractices

Postsecondary and Workforce Readiness     http://www.cde.state.co.us/postsecondary

Help students explore and experience the possibilities. If you can see it You can be it. Help students explore and experience the possibilities. Experiential learning= exposure to see new possibilities, experience-relevance and real world experience and building confidence

Robin Russel Graduation Guidelines Manager, CDE Russel_r@cde.state.co.us EmPWRing educators with options for student success

Graduation Guidelines Data Collection A required collection starting the 2020-2021 school year. Districts are required to enter one passing score for English and one passing score for Math. Districts are encouraged to enter all scores The file opens in July along with the other Student Interchange files. CDE reports would assist districts in meeting the graduation guidelines requirements. The file layout is available on the Student Interchange web page: http://www.cde.state.co.us/datapipeline/inter_student Amanda Callinan: callinan_a@cde.state.co.us , 303-866-6961

READ Collection

What do Districts Report for READ? District/BOCES Code School Code SASID Last Name First Name Gender Date of Birth READ Plan READ Status READ Test READ Test Score READ Testing Date Retention READ Plan Support Full-day Kindergarten Summer School Tutoring Targeted Scientifically or Evidence Based Intervention Services Click here to view the 2018-19 File Layout & Definitions document

How to Ensure Correct File Layout Step 1: Ensure that you have the correct roles in IDM: REDLEAUSER role to upload and edit READ file REDLEAAPPROVER role to upload, edit, and submit READ file Step 2: Ensure that your data is in the correct file layout READ Data Collection Website  Additional Resources  READ File Layout Template (no change from last year) READ Data Collection Website  File Layout and Definitions (no change from last year) Step 3: Save your READ data file Remember: no spaces in file name when saving

How to Ensure Correct File Layout Step 4: Login to Data Pipeline, select “File Upload” and then “Format Checker” Step 5: Choose READ data file and “Upload” Step 6: Ensure that each data element has “Pass” in the “Result” column

READ Collection Resources READ Collection resources can be found at: http://www.cde.state.co.us/coloradoliteracy/readdatapip eline Upcoming webinars Data collection timeline Data elements & definitions File layout Business Rules Additional resources such as FAQ document, assessment cut scores for determining SRD, template for submitting budget planning survey, etc. Questions? Contact Whitney Hutton, READ Data Collection Manager Email: Hutton_W@cde.state.co.us Phone: 303-866-6421

Thursday, April 18th, 2019 9 a.m.-10 a.m. Thank You Expect something good to happen to you today! Next Town Hall: Thursday, April 18th, 2019 9 a.m.-10 a.m.