ReportSmith & ADP PC/Payroll For Windows Welcome To... ReportSmith & ADP PC/Payroll For Windows

Database Grouping CheckView Tables & SUM(DISTINCT ) Welcome To... Database Grouping CheckView Tables & SUM(DISTINCT )

ReportSmith Training & Consulting Presented By CharlesCook.com Specializing In ReportSmith Training & Consulting Charles@CharlesCook.com

Challenge CheckView Tables Many Records For Each Employee Check One Code Per Record Can Not Add Up Most Amounts

CheckView Tables Architecture One Record Per Employee Check Code

CheckView Tables Architecture One Record Per Employee Check Code CompanyCode File# SocialSecurity# Check Code

CheckView Tables Architecture One Record Per Employee Check Code CheckViewChkSeq# CheckViewPayroll# CheckViewWeek# CheckViewYear# Code

CheckView Tables Architecture One Record Per Employee Check Code CheckViewDedCode CheckViewDedAmt

CheckView Tables Vertical Data Each Code And Amount Pair Is On A Separate Record

CheckView Tables Vertical Data

CheckView Tables Horizontal Data All The Other Columns Have The Same Values On Each Record

CheckView Tables Horizontal Data

CheckView Tables

Solution Database Grouping Records Are Compressed Data is Extracted And/Or Summarized Using Derived Fields And Summary Functions

Database Grouping Records Are Compressed Using Unique Values Of Fields Include In Report Value Only

Database Grouping Always Include In Report CompanyCode File# SocialSecurity# CheckViewChkSeq# CheckViewPayroll# CheckViewWeek# CheckViewYear#

Database Grouping Always Include In Report This Will Result In One Record Per Employee Check

Database Grouping Always Include In Report This Will Result In One Record Per Employee CompanyCode File# SocialSecurity# Check

Database Grouping Always Include In Report This Will Result In One Record Per Employee Check CheckViewChkSeq# CheckViewPayroll# CheckViewWeek# CheckViewYear#

Database Grouping Always Include In Report Before Database Grouping

Database Grouping Always Include In Report After Database Grouping

Database Grouping Code And Amount Must Be Query Only Or The Values Will Change How The Records Are Compressed Only Used In SQL Derived Fields

Database Grouping All Other Amounts Should Be Query Only Only Used In SQL Derived Fields

Database Grouping Any Other Fields Can Be Include In Report Or Query Only Each Record Will Have The Same Value And Will Not Effect The Database Grouping

Solution Summarized Data Using Derived Fields And Summary Functions Add Up Compressed Vertical Data Sum All Values SUM(Column Name)

Data is Summarized Summarized Data Add Up All Deduction Amounts SUM(CheckViewDedAmt)

Solution Extracted Data Using Derived Fields And Summary Functions Extract One Occurrence Of The Duplicated Values Sum Only Unique Values SUM(DISTINCT Column Name)

Data is Summarized Extracted Data Add Up Only Unique Gross Pay Amounts SUM(DISTINCT CheckViewGrossPayA)

Data is Summarized Summary Functions

Conclusion Use Database Grouping To Get One Record Per Check Remember What You Include In Your Report Will Be Used To Compress The Records

Conclusion Always Include In Report CompanyCode File# SocialSecurity# CheckViewChkSeq# CheckViewPayroll# CheckViewWeek# CheckViewYear#

Conclusion Summarize Vertical Data Use Sum( ) To Add Up Compressed Vertical Data

Conclusion Extract Horizontal Data Use Sum(DISTINCT ) To Extract One Occurrence Of The Duplicated Values

ReportSmith Training & Consulting Presented By CharlesCook.com Specializing In ReportSmith Training & Consulting Charles@CharlesCook.com