User Guide Employee & Manager www.eurecia.com

Staff Leave & Absences

Rejected with mandatory comment Validation workflow of an absence request Employee New request Canceled Manager Approved Rejected with mandatory comment N.B. : each action of the employee is notified by an automatic email to the manager and the employee is also notified after each action of the manager. Canceled

Employee- Consultation of your leave balance In the « Staff Leave & Absences » module, select « My entitlements ». See here : Staff leave balances : By period (year) By leave type The number of leave accrued to date The number of leave taken to date The number of leave left to take to date (balance) The deadline for taking leave

Employee - Consultation of your leave balance You can simulate your leave balance on a given date by clicking on "Filters" above the balances.

Employee – Access to the Staff Leave Calendar On the left, in the “Staff Leave & Absences" module , select the “Staff leave calendar".

Employee – Creation of a leave request Select the leave dates (first day and end day) directly from your line in the schedule. Then click on the “ New Request" button.

Employee – Creation of a leave request Check the accuracy of the dates selected on the schedule Select the desired type of leave Bring a comment or document (optional) «  Submit for approval » to finalize the request. Or «  Save » to position it as provisional, you can submit it later.

Employee – Cancellation of an absence request You can cancel a request you submitted. Either from the list of your requests by clicking on next to the request line concerned, or in the detail page of the request.

Employee - Consultation of leave requests In the « Staff Leave & Absences » module, select « My requests ». See here : Staff leave balance overview : by period and type of leave, number of days accrued as well as the number of days remaining and the deadline. Your leave and absence requests : start and end date, period and type of leave and status of the request. You can also make a «  New Request » from this section ».

Manager – Validation of leave requests In the « Staff Leave & Absences » module, select « Management View » then « Request approval ».

Manager – Validation of leave requests You can also validate requests from the shortcut on your home page.

Manager – Validation of leave requests List of requests for leave and absences : By employee Period Type of absence Start and end date Number of days Status of the request You can approve or reject a request in one click :

Manager – Validation of leave requests You can approve several leave requests simultaneously by checking the boxes of the concerned employees and selecting the "Actions" button.

Manager – Validation of leave requests You can access the details of the leave request by clicking on the name of the employee in the list of requests. From here you also have the possibility to: Approve the request Reject the request Ask more information to the employee

Manager – Consultation of staff leaves balance From the “Staff Leave & Absences" module, select "Team trackers” to access the team members leave balances : Per employee By period (example : from 06/01/ N to 05/31/N+1) Type of leave Number of days accrued to date Number of days taken to date Number of leave left to take to date (balance) Requests approved and submitted to approval The simulated balance at end of period

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