Enrollment Planning Reports: Deans and Chairs Student Data Warehouse Training, Session 2 Jose Lema – Student Success Systems Analyst jose.lema@sjsu.edu Ravi Alladi – Data Warehouse ETL/BI Developer ravi.alladi@sjsu.edu Ravi Pisupati – Tech Lead, Student Data Warehouse ravi.pisupati@sjsu.edu Scott Heil – Director, Institutional Effectiveness and Analytics scott.heil@sjsu.edu

Overview Questions to explore using Enrollment Planning Data Quick Refresher of Dashboard layouts including prompts, data, and filters Review of the Enrollment Planning Dashboard Reports A Preview of the Smart Planner Dashboard Q & A

Questions to Explore using Enrollment Data What are the course fill rates in my college and how does that compare to other colleges and to the university as a whole? Which department within my college was closest to capacity? Which department had the most open seats remaining? What departments within my college had the most non CA resident students? Which course(s) were at or over capacity? Do some sections of the same course reach capacity before other sections? Other questions?

Enrollment By College Enrollment By College Report Contains a listing of the number of sections and seats at the college level

Enrollment by College Report Filters Academic Term Session Code : Identify Self-Support and State Support Class Sections Class Type : Enrollment Section and Non-Enrollment Sections

Enrollment by College Drill down reports available to examine enrollments at the department/course/section levels or by GE Area

Enrollment Planning By GE Area Prompts: Academic Term, Session Code (State Support or Self-Support with respect to class)

Bottleneck Courses To identify courses at, near, or over capacity Prompts: Academic Term, SJSU College, Department, Subject, Session Code (w/ respect to class) Drill down from Course ID to the section level

Bottleneck Courses: Section Level Detail To view enrollment and fill rates at the section level, click on Course ID and select Bottleneck Course Detail The section level enrollment information will appear in a separate tab.

SmartPlanner Dashboard Preview List of students using Smart Planner with contact information Planned coursework by student, by academic year Planned enrollment course by course, by term Contact information for students planning to take a given course Planned enrollment by GE Area

Additional Training and Support Monthly Brown Bag Lunch Sessions to share best practices with other advisors, offer feedback on new features/enhancements (monthly 11:00 AM - 12:00 PM in Clark 505) E-mail jose.lema@sjsu.edu to schedule a one-on-one appointment or small group session. To Request Access to the Dashboard, complete the form located at Student Data Warehouse Access Request Student Data Warehouse Updates Page Review User Guides and information on the left panel of the dashboards

Questions? Jose Lema – Student Success Systems Analyst jose.lema@sjsu.edu Ravi Alladi – ETL/Business Intelligence Developer ravi.alladi@sjsu.edu Ravi Pisupati – Tech Lead, Student Data Warehosue ravi.pisupati@sjsu.edu Scott Heil – Director, Institutional Effectiveness and Analytics scott.heil@sjsu.edu