HEARING ON CONDITIONAL GRANT EXPENDITURE 1

1. Allocations/Transfers and Actual Expenditure A roll over of R3,548,000 was Requested and Granted in the 2009-2010 financial year. Financial Year Allocation Transfers Actual Expenditure 2008 -2009 59,735,000 Q1 22,319,000 56,856,000 Q2 13,500,000 Q3 15,500,000 Q4 8,416,000 2009 -2010 85,148,000 17,362,000 79,249,000 (Roll over requested) 37,166,000 23,256,000 7,364,000 2010 – 2011 90,256,000 22,216,000 93,714,000 (inclusive of roll over) 32,704,000 15,975,000 22,819,000 01

2. Monitoring The department has a Monitoring and Evaluation unit under the Strategic Planning and Executive Support Component which is tasked with monitoring all projects inclusive of the Mass Participation Programme. An official at Deputy Manager level is responsible for the monitoring and evaluation in the department. A Deputy manager is appointed for each of the sub programmes (viz. SSMPP, Siyadlala, Legacy) to ensure effective delivery of services and also closely monitoring spending trends. 4 permanent Level 8 Administration Officers are appointed through the 6% permanent grant allocation. They are tasked with the monitoring of all grant projects including the expenditure trends at district level. These administration officers are appointed in each of the 4 clusters. 02

The following contract workers are employed at Head Office to ensure the effective and timeous execution of services pertaining to the conditional grant. - 4 officials in the Human Resource Department to effect monthly compensation payments of contract workers. - 3 officials at the Supply Chain Management unit to ensure the timeous procurement of goods and payment of service providers. The projected expenditure for the first quarter of the 2011-2012 financial year was R13,611,000 and the actual expenditure was R14,027,000. 03

Monthly reports from hubs / schools / clubs are forwarded to Districts by the 5th of each month. Districts submit reports to Head Office by the 10th of the month. Monthly reports are submitted to SRSA on the 15th of each month. Quarterly reports are submitted and presented to SRSA 30 days after the end of the quarter. All necessary reports are received from the relevant sources. 04

4. Conditional Grant Business Plan Hard copies available 05