In Focus: A Closer Look at Email & Calendaring at Stanford Arrillaga Alumni Center March 15, 2007

In Focus: Integrated Calendarding and Email Welcome Thank you for joining us today! Purpose -- To hear directly from users about your experience with Email & Calendaring solutions: What is working well Not working well What do you need in the future Your presenters… (Larry Ebert, Ammy Hill, Bruce Vincent, Brad Lauster) 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Project Overview About the Integrated Email & Calendar Discovery Project Evaluating solutions to offer campus-wide Selection to be made in June, 2007 Goal: improve efficiency, enrich functionality, and enable coordination and collaboration for an integrated campus solution Motivation Feedback on shortcomings Observation of inefficiencies Observation of market capabilities and trends 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Agenda Welcome and Introduction Group (large and small) discussion of current solution: strengths and shortcomings Trends Scenario Small group discussion of user needs going forward Report out on needs Wrap-up 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Guidelines for Today Please share candidly Hold the intention for constructive input and impact Appreciate the challenge: cannot meet every desire, but want to understand and consider all input Administrative items… 4/23/2019 In Focus: Integrated Calendarding and Email

Group Discussion of Current Solutions What isn’t working for you about your current email and calendar? What are the challenges and limitations you experience with current tools? What really bugs you about how things currently work? What parts just don’t work the way you want or expect them to? What do you most wish that these tools could do? In what way is this impacting your productivity? 4/23/2019 In Focus: Integrated Calendarding and Email

Group Discussion of Current Solutions What is working for you about your current email and calendar? What do you like about the tools you use now? What features are the most helpful when you’re trying to do your job? What’s your favorite trick when using email or calendars? Do you use these in conjunction with other collaboration tools like document management? Think beyond Stanford. Think also about email and calendar tools you use at home or have used at other jobs. 4/23/2019 In Focus: Integrated Calendarding and Email

Trends in Collaboration Email isn’t just for Inboxes anymore Optimized message storage Indexing across messaging, events and documents Integrated user interface Wiki and blog are essential tools Publish and subscribe Calendaring between organizations Open standards Existed in email for years Getting there for calendaring e.g. iCalendar, CalDAV 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email What the Future Holds More storage Search across services Broad platform support Work remotely Groups and list integration Mobility support 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email What the Future Holds Event subscription & publishing Highly available Calendar interoperability Robust handheld sync’ing Encryption 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email What the Future Holds In order for any central email and calendaring service to support individual productivity and group collaboration across Stanford, then it must function as an interoperable service. Central offerings not the only game in town Enterprise applications as services Integrated client and mobile user experience Service provider migration strategies 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email What the Future Holds Enterprise Applications Email IM Jabber Calendaring Unified Messaging Open Protocols & Middleware Departmental Collaboration Tools Voice Content Management Departmental Applications Tools Document Management Wiki & Blog 4/23/2019 In Focus: Integrated Calendarding and Email

Small Group Discussion Please discuss your needs going forward 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Looking to the Future What interested you most about the scenario or the trends presentation? What sounded valuable for the work you do? Do you think you would use these proposed capabilities? How often? What other features or functions would you desire? What do you wish your email or calendar system could do? What features and functions would be the most valuable to you on a daily basis? 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Report out on needs 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Wrap-Up Next Steps Questions? Contact Larry Ebert for follow-up questions lebert@stanford.edu 5-6348 4/23/2019 In Focus: Integrated Calendarding and Email

In Focus: Integrated Calendarding and Email Wrap-Up Thank You! 4/23/2019 In Focus: Integrated Calendarding and Email