Outside Activities Reporting (OAR) Overview

Purpose: Encouraging Compliance and Best Practices Compliance with UW System policies Regent Policy 20-7: Outside Activity Reporting Wisconsin UWS 8.025: Outside activities and interests; reports Encourage staff honesty and integrity Protect our campus’ best interests Promote ethical public service

Procedure An unclassified employee may engage in outside activities related to the employee’s field of interest unless the activities conflict with the employee’s public responsibilities to the University of Wisconsin System and/or UW-Whitewater, specifically. Who must report? UW System faculty, Academic staff, and Limited appointees with half-time appointments or more What must be reported? Outside activities/interests related to an employee’s area of professional responsibility Outside activities/interests for which remuneration is received

Types of Activities to Report Conflict of Commitment: Voluntary activities that you do not receive remuneration for may require reporting due to distribution of time and effort between your full-time duties as a University employee and outside commitments. Outside Business/Professional Activities: Examples You work in the Event Planning department at the University and your sister owns a floral arrangement shop in town. You are a professor at the University and also sell real estate. You work in the Physics department on campus and also work full-time for a research firm.

Reporting Form

Examples of Activities that Do Not Need to be Reported Activities for which remuneration comes from university administered funds (i.e. Teaching, innovation awards, etc.) Remunerative ordinary professional activities Instruction at another nonprofit educational institution or research supported by a government agency if the institution or research is performed during periods when the staff member is not on the university payroll

Communications Timeline & Escalation Process In support of encouraging greater accountability, the following timeline has been established by UW System: First Notification On or about March 1st Second Notification April 1st First Escalation April 15th Second Escalation May 1st

Consequences for Noncompliance Employee’s performance rating is adversely affected Employee is placed in a “not-in-good-standing” status Employee is ineligible for any base, lump sum, or pay plan salary adjustments

Questions? Contact the Quality Assurance Improvement Manager: Alexandra Stokes stokes@uww.edu (262) 472-1772