Collaborating Across the State Art and Architecture Nedda Ahmed, Denison University Jane Carlin, University of Cincinnati Barbara Prior, Oberlin College

Projects Art & Architecture Subject Group “Not Bought In Ohio” (NB) Yankee Book Peddler Worldwide Books (exhibition catalogs) ARTstor training Coverage of Art Abstracts in the OhioLINK Central Catalog

The YBP “Not Bought in Ohio” project YBP has developed a mechanism to track books not purchased within Ohio Lists can be created, stored/saved, and reviewed for purchase

Click on Folders

Select “Manage Folders”

Scroll down to view the Art/Architecture Link, then click to open

Make sure to look through all pages

Consult your Local Acquisitions Specialist to order Michael Zeoli 1-800-258-3774 mzeoli@ybp.com

Cooperative Collection Development Exhibition Catalogs Six Ohio libraries have accounts with Worldwide Books Oberlin College Columbus College of Art and Design Ohio State University University of Cincinnati Cleveland Institute of Arts Miami University

Worldwide Books “NB” Project Less sophisticated No fancy software Manual checking of titles in Central Catalog Results distributed via e-mail Easier to start-up No passwords/training needed No new routines for acquisitions staff This process could be applied to many speciality book vendors, as long as libraries have a the infrastructure in place a , a reliable central catalog and available student staff.

Worldwide Books “NB” Project Concept could be applied to many subject specialty book vendors, as long as libraries have the infrastructure in place: Appropriate bibliographers and reference staff on an electronic discussion list An up-to-date/live Central Catalog Available student staff

[here is barbara’s text file of art and architecture bibliographers/reference librarians in ohiolink member libraries.] The Art and Architecture co-facilitators spent time creating a list of all known bibliographers and reference staff in Art, Architecture and related fields. These were all contacted and encouraged to join the art and architecture subject list.

From the Worldwide home page we select “Search Options”

…and then “Extended Search”

Worldwide inserted “77” in the “Approval Plan Number” field for all titles that were not ordered (via approval) to any library in Ohio. Those sent via firm orders are not included. We also want to select a month under the “Recent arrivals” category….[next slide]

By using the “Recent Arrivals” category our searches are limited to items received each month by Worldwide. Note that we can search records monthly back to December 2003. Searching by “Year of Publication” is not as useful, since titles from previous years can arrive late and because it doesn’t give us a month by month analysis.

Here we see that 50 titles received by Worldwide in Dec Here we see that 50 titles received by Worldwide in Dec. 2003 were not sent to any Ohio Library on approval. Our next step is to check these records against the OhioLINK Central Catalog to see how many of these are actually owned by OhioLINK member libraries (but purchased another way). By selecting “click here to check or uncheck all boxes at once” And then selecting the “Display Details” button (at the bottom of the page) We get full bibliographic records.

Here we see the full bibliographic records for the 50 titles.

Using “select all”f from the browser I can copy and paste these records into a word processor and save them as a text file.

These titles are now checked title by title in the OhioLINK Central Catalog and ownership noted where it exists. This work is easily done by student staff.

The titles that have 0 holdings in the OhioLINK Central Catalog are then copied into a separate text file and numbered for convenience. For December 2003 there were 24 titles that were not purchased by any OhioLINK member library.

This file is then sent as an attachment and pasted into an email sent to the entire Art and Architecture subject group. Recipients are directed to order titles via their regular avenues. In several months I’ll have a student check these 24 titles in the OhioLINK Central Catalog to see how many of them have been ordered.

How many titles are we talking about anyway? YBP NB titles* by month: December 2003 - 22 January 2004 - 21 February 2004 - 17 Worldwide Books NB titles* by month: December 2003 - 24 January 2004 - 6 February 2004 - 22 * Actual (checked against the Central Catalog)

ARTstor Statewide training November 4, 2004

Art Abstracts and OhioLink Reviewing periodical holdings In the OhioLINK Central Catalog

In Summary Two pilot projects: Arrange ARTstor training YBP Not Bought In Ohio project Worldwide exhibition catalog Not Bought In Ohio project Arrange ARTstor training Comparison of Art Abstract coverage in the OhioLINK Central Catalog Jane/nedda -- what does this refer to? “Pursue a Worldwide exhibition catalog review project for 2004 and 2005”

In the Future Review of Worldwide & YBP Not Bought in Ohio projects Art Abstracts coverage in OhioLINK Central Catalog project review and update Better coverage of foreign titles Work with OP book dealers to expand acquisition of important OP materials Expand coverage of non-western art Consider ways allow limited loans of non-circulating items between OhioLINK Art & Architecture libraries Cooperative collection development of artists’ books Digital projects for the OhioLINK Digital Commons