WHAT YOU NEED TO KNOW ABOUT THE DISTRICT GRANT PROCESS D7600 Chesapeake PETS February 28, 2015 Reston VA SuAnne H. Bryant 2015-16 DRFC Grants Chair

What is a District Grant? Small scale, short-term activities that address needs in your communities and abroad.

Areas of Focus Maternal and Childcare

Areas of Focus Water and Sanitation

Area of Focus Peace

Area of Focus Community and Economic Development

Area of Focus Education and Literacy

Area of Focus Disease Prevention and Treatment

Where Does the District Designated Funds (“DDF”) Come From? The DDF comes from the money the District contributed to the Rotary Foundation (TRF) three years ago – What PDG Cap Nielson sowed, DGE Gary Chenault will reap! 50% of the District’s contributions made three years ago are returned to District 7600 as DDF. Up to 50% of the DDF can be allocated by District 7600 for District Grants.

What it Looks Like for the 2015/2016 Rotary Year During the 2012-13 Rotary Year, District 7600 contributed $491,469.42 to TRF. Consequently, District 7600 will have access to DDF in the amount of $245,734.71. Therefore, District 7600 will be able to fund District Grants in the approximate amount of $122,867.

How Does a District get access to the DDF? The District solicits applications from the Clubs. The Clubs submit the applications for District Grants no later than May 15th. The District Rotary Grants Committee approves all or part of the submitted grants. The District creates a Spending Plan that must be approved by TRF. Once approved by TRF, the District Grant funds are released to the District as a block. District 7600 disperses the funds pursuant to the approved Spending Plan.

What Each Club Must Do to Obtain a District Grant Each Club must execute a Memorandum of Understanding (“MOU”): Ideally the incoming President (“PE”) and his or her successor will execute and submit the MOU. A copy of the MOU is located on the District 7600 website. The MOU is valid for only one Rotary year. Each Club needs to Develop A Project: A good project requires a needs assessment. A project works better with a care group of passionate Rotarians.

District Grants Dos and Don’ts Do plan a budget : $5,000 limit per club $25,000 for joint projects Build the budget from the ground up Do target a project within the six areas of focus. Do make it a project that is sustainable Do not start the Project before TRF approves the District Spending Plan– generally around August 1 Do complete final reports and maintain records for five (5) years Do shout it from the mountaintop Do start with a clean slate No repeat projects!

Apply for a Grant Applications are due by May 15th Must be completed online Process Qualify the two officers that will execute the MOU

Click here first Name is transferred Highlight name Click here next Click here next

3. Complete the application Click here first May 15 Click here Fill in Application Form and hit the SAVE button

Approval Approval of the grant request by one of the two members that qualified and executed the MOU.

A LAST LOOK AT DISTRICT GRANTS No “MOU” – No MILK There is an expiration date!! One time is great – Twice is not so good Make from scratch or out of the box? Build it and they will not pay Bang or BOOM for the bucks? Bring your friends and neighbors Use a brass band not a string ensemble Sweat is good for everyone Watch out for identity theft Bottoms UP!!