How to integrate the PMO process with the Agile Process a hands-on example from ODB Jay Keller VP of IS / VP of PMO / CIO

What is the issue PMO: is looking at the big picture and thinks in Months or at least weeks Agile team: Is thinking in Sprints of 1 week and does “not care” about Projects Question: How can you align the two organizations? Question: How do they interact on a regular basis? Question: How does the customer profit from this?

The overall process There needs to be an overarching process that guides any project; but what is a project and what is a task? Project: Longer then 2 days of work or involves several teams Tasks: something rather simple that can be solved in less then 2 days Where does the hand-off happen and how?

Let’s look at the PMO How is the pmo organized for the steps 1 – 4 and 9? How is the control of progress happening for steps 5 – 8 in order to keep the requester posted/updated? How many tasks are forwarded to An agile team? Note that the PMO does not own projects, they just manage them!

5-8 1 2 3 4 9

How are the Agile teams organized How are the Backlogs filled? Who prioritizes the backlog? How are the sprints filled? When is something released to production? How is the handoff to the PMO happening for closure of a project?

1-4 9 5 6 7 8 Done?

Latest updates to the process

Work in progress… Communication plan needs to be fine tuned Intake needs to be clearly defined and controlled Steering committee needs to be more involved in steps 1, 4, 9 Steps 5 – 8: number of parallel projects needs to be lowered (not more then 2 per Agile team at the same time) or they need to be “kicked back” to step 4

Questions? Jay Keller Jay.keller@odb.org 937 346 4380