外事英语 主讲：陈蔼琦 2019/4/23

Unit 2: Schedules and Appointments

Objects 1 2 3 Learn about making schedules for foreign guests Learn about changing schedules 3 Learn about words and expressions used in making schedules and appointments

Contents Contents Ⅰ.Lead-in Ⅱ.Situational Dialogs Ⅲ.Reading Ⅴ.Comprehensive Activities Ⅳ.Practical Writing Contents

Definition A schedule is a planning of activities and arrangements in order of time.

How to make a schedule? 1.draw a workable schedule according to the given information in Task 2 in P25. 2.make a schedule by your group.

Make a schedule Situation: A group of ten students from ABC College in Britain come to our college for a four-day visit. They will arrive in Baiyun Airport at 9:00am in 1st, April. Then they will leave for Beijing in the Flight CA28 at 10:00am in 4th, April. Supposed you were the Secretary of FAO, make a schedule for them.

Make a schedule 1.three students in a group to make the schedule 2.exchange your schedule with other groups 3.make comments on one of the schedule 4.make changes in your schedule if there’s any

Things should be included in a schedule time of arrival and departure airport or railway station hotel accommodations appointments (when, where and with whom) activities (when, where, what to do, and with whom)

what should you do after finishing the schedule? 1.type the schedule in triplicate ---- a copy for the guest, a copy for the FAO, a copy to be kept on the secretary’s own file. 2.inform those people involved in the activities or appointments. 3.discuss with the guest about the schedule.

Talk about the schedule Situation: After students arrive, you talk about the schedule with their group leader, Mr. Johnson.

Talk about the schedule 1.listen to dialogue one in the disk 2.find a student from another group to talk about the schedule 3.ask one pair of them to present the dialogue 4.make comments on it

Tips for talking about schedules 1.说话要有礼貌 2.使用将来时 3.时间状语要丰富多样 4.使用被动态 5.客人参与对话中 6.客人给予及时反馈 7.客人肯定别人的工作

Change the schedule Situation: Mr. Johnson has some changes in the schedule, so you change the schedule according to his requirements. You also have some changes in the schedule, you tell Mr. Johnson about it and try to rearrange the schedule according to the changes.

Change the schedule 1.listen to dialogue two in the disk 2.find back the student you talked with just now and talk about changing the schedule with her 3.ask one pair of them to present the dialogue 4.make comments on it

Tips for changing schedules Secretary of the FAO： 1.先提原计划 2.接着说明不能赴约的原因 3.再替当事人道歉 4.最后提建议——推迟、取消、另约 Guest: 2.接着表歉意 3.再说明不能赴约的原因

What should you do after changing the schedule? 1.update the schedule immediately 2.inform all parties involved immediately

Tips for making a schedule The schedule for a foreign guest should be prepared before his arrival. The guest needs a moderate schedule. Do not arrange activities for evenings. The scheduled activities should be in accordance with the guest’s age, physical condition etc.

Tips for making a schedule Inquire the guest whether he would like to go sightseeing. If not, such activities need to be canceled. Make changes upon the guest’s suggestions or requests; an updated version should be sent to the guest as soon as possible

Practical Writing ---- a memo 1. Learn about the notes on how to write a memo 2. Learn about the sample of a memo 3. Practice writing a memo in P26

Notes about a memo Definition A memo is … Points should be kept in mind Beginning Heading Formatting Paragraphing Style

Ⅴ. Comprehensive Activities 1. Work in groups of 3-4 to work out a schedule for Mr. Wand’s three-day visit to your city in P28. 2. Write a report on the procedure of making a schedule for a foreign guest.

Thank You ! 2019/4/23