Course ILT Working with related tables Unit objectives Use the Lookup Wizard to create a lookup field and a multivalued field Modify lookup field properties.

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Presentation transcript:

Course ILT Working with related tables Unit objectives Use the Lookup Wizard to create a lookup field and a multivalued field Modify lookup field properties Use a subdatasheet

Course ILT Topic A Topic A: Lookup fields Topic B: Modifying lookup fields Topic C: Subdatasheets

Course ILT Lookup field A Lookup field contains values from a field in the same or a different table, or from a user-defined list The list that a Lookup field displays is called a Lookup column

Course ILT Creating a lookup field 1.Delete the relationship between the tables 2.Open the table in Design 3.Click in the Data Type column of the field in which you want to create the Lookup list 4.Click the drop-down arrow and select Lookup Wizard 5.Select the first option and click Next 6.Under View, select the desired option 7.Select an object and click Next continued

Course ILT Creating a lookup field, contd 8.From the Available Fields list, select the desired field; click Add and click Next 9.Select the sort field 10.Extend the column width, if necessary 11.Enter a label for the lookup field and click Finish 12.Click Yes to save the table and create the lookup list in the field 13.Set the relationships between the related fields

Course ILT Multivalued fields Store more than one value in a field Compatible with Microsoft Windows SharePoint Services 3.0 Not compatible with Microsoft SQL Server

Course ILT A multivalued lookup column

Course ILT Topic B Topic A: lookup fields Topic B: Modifying lookup fields Topic C: Subdatasheets

Course ILT Display column headings 1.Open the table in Design view 2.Click the desired field name 3.Activate the Lookup tab 4.From the Column Heads list, select Yes

Course ILT Types of controls Text box Combo box List box

Course ILT Using a value list combo box 1.Open the table in Design view 2.Click the field 3.Activate the Lookup tab 4.From the Display Control list, select Combo Box 5.From the Row Source Type list, select Value List 6.In the Row Source box, enter the values for the list

Course ILT Topic C Topic A: Lookup fields Topic B: Modifying lookup fields Topic C: Subdatasheets

Course ILT A subdatasheet

Course ILT Inserting a subdatasheet 1.Open the table in Design view 2.On the Design tab, click Property Sheet 3.Choose Insert, Subdatasheet to open the Insert Subdatasheet dialog box 4.From the Subdatasheet Name list, select the name of the table 5.Close the Property Sheet and update the table

Course ILT Unit summary Used the Lookup Wizard to create a lookup field and a multivalued field Modified lookup field properties Used a subdatasheet to add data to related tables