Erasmus+ KA2 project: Enhancement of study programs in Public Health Law, Health Management, Health Economics and Health Informatics in Montenegro Administration, Communication, Cooperation Kick-off Meeting, 15-16th February, Montenegro .

COMMUNICATION, COOPERATION PROJECT WEB SITE: http://ph-elim.net/ Accounts at SOCIAL NETWORKS Official mail: phelim.udg@gmail.com Notes: Please check information on project web site (Contact persons, logo, etc.) PH-ELIM logo must be put at web-sites of all partner institutions! All information related to project must be published on project web-site All content shall be sent to: phelim.udg@gmail.com Use PH-ELIM templates! Project web site: www.ph-elim.net

DOCUMENTATION PARTNER DOCUMENTATION EACEA portal: https://eacea.ec.europa.eu/erasmus-plus/beneficiaries-space/capacity-building-in-field-higher-education-2016_en PARTNER DOCUMENTATION Travel costs and supporting documents Staff conventions and supporting documents Contracts, equipment purchase, etc. GOOGLE DRIVE- FOLDERS PER EACH INSTITUTION AND CATEGORY OF COSTS PROJECT DOCUMENTATION Project outputs/outcomes Project meetings Dissemination events PROJECT WEB SITE Project web site: www.ph-elim.net

PH-ELIM TEMPLATES Will be published at project web site (DOWNLOAD section) Templates for: Deliverables Reports on dissemination events Internal project reports Agendas Minutes Attendance list Travel - supporting documents Staff Conventions- supporting documents Promotional materials Call for funds Power point presentation Project web site: www.ph-elim.net

PH-ELIM PROJECT MEETINGS- DOCUMENTATION AND PROCEDURES List of project meetings is already specified Deadline: Hosting institution shall inform Project coordinator at least 45 days if there is any issue about proposed dates AGENDA: Hosting institution in cooperation with Project coordinator Deadline: 30 days before the meeting sent to all partners and published on web-site ATTENDANCE LIST: Hosting institution (Obliged to keep in hard copy) PHOTOS: Hosting institution (each participant is obliged to provide proofs of participation- see Travel reporting) MINUTES: Hosting institution in cooperation with Project coordinator Deadline: 7 days after the meeting sent to all participants; 7 days for potential requests for corrections; then to be published on project web site Presentations and other documents used during the meeting Deadline: Till end of the meeting hosting institution shall collect them all, and publish on project web site Project web site: www.ph-elim.net

SUPPORTING DOCUMENTATION TRAVEL COSTS- SUPPORTING DOCUMENTATION Individual Mobility Report Travel- supporting document available at project web site (Download section) Deadline for submitting documents (Google Drive): 15 days after travel Illustrative Example Notes: be careful when specifying DETAILS OF THE ACTIVITY (refer to Agenda and Minutes) It will not be necessary to prove the actual cost of the travel Purpose: demonstrate the fact that the travel and the activity actually took place Notes: EACH PARTICIPANT IS RESPONSIBLE TO PROVIDE PROOFS OF ATTENDANCE AND PARTICIPATION AT MEETINGS! Project web site: www.ph-elim.net

SUPPORTING DOCUMENTATION STAFF COSTS- SUPPORTING DOCUMENTATION Agreement between Institution and Staff Member Salary slips Time sheets Staff conventions available at project web site (Download section) Deadline for submitting Time sheets (Google Drive): monthly Deadline for submitting Staff conventions (Google Drive): 30 days after Quality Control approval of project activities After making the payment of staff costs- mail notification shall be sent to Project coordinator, after which time sheets and staff conventions will be printed and documented by project coordinator! Purpose: show that Staff member is employed by institution and all taxes and contributions are paid Notes: Refer to Guidelines_for_the_use_of_grant Project web site: www.ph-elim.net

SUPPORTING DOCUMENTATION STAFF COSTS- SUPPORTING DOCUMENTATION Time sheets related to only one role (Manager/Research/Technical/Administrative) Prepared on monthly bases Staff conventions Prepared for all payments proceeded Must refer to one or more time sheets All signed and stamped Each participating institution is obliged to keep originals at least 3 years after the project! Project web site: www.ph-elim.net

SUPPORTING DOCUMENTATION EQUIPMENT- SUPPORTING DOCUMENTATION Open call announced Decision on creation of the board (with representatives of each beneficiary institution) At least 3 bids received Minutes of the bids opening Decision after bids opening Agreement with supplier Report on received, checked and installed equipment Proof of payment Inventory list Project web site: www.ph-elim.net

REVIEW OF EXPENDITURES PER INSTITUTION Will be available at project web site (Download section) Only for internal purposes between Project coordinator and partner institution Periodically, each 6 months project coordinator will send the Review of expenditures to Institutional project coordinator Project web site: www.ph-elim.net