The Ribbon Standard to all Office 2007 applications Organized by feature and functionality Navigation Pane Access to all objects in the current database Intro to Microsoft Access 2007 | MIS 2502

Grids that store information in a database Much like an Excel spreadsheet Must have at least ONE primary key Differentiates each record Example: TUID Primary Key Button Intro to Microsoft Access 2007 | MIS 2502

1 2 3 Create Table Switch to Design View Save

Design View Field Name : name of a tables fields First Name, Address, Telephone… Data Type : type of value allowed in the field Text, Number, Date/Time… Field Properties : attributes of each field Set from the bottom pane Field size, format, default value… Intro to Microsoft Access 2007 | MIS 2502

Field Properties Data Type Field Name Intro to Microsoft Access 2007 | MIS 2502

Input Mask For TU-ID: ###-##-#### Validation Rule For student standing: Freshman Or Sophomore Or Junior Or Senior Intro to Microsoft Access 2007 | MIS 2502 The slashes will be added automatically!

Select Datasheet View Enter your records into the table Insert New Record (same as TAB) Intro to Microsoft Access 2007 | MIS 2502

Primary keys should match foreign keys in corresponding tables MUST be same data type (i.e. Text, Number…) Every relationship includes ONE primary key and ONE foreign key Foreign Keys REFERENCE Primary Keys Intro to Microsoft Access 2007 | MIS 2502

This is your ERD! Intro to Microsoft Access 2007 | MIS 2502

You can manually create the relationships Click on foreign key Drag to its corresponding primary key Intro to Microsoft Access 2007 | MIS 2502 Make sure these 3 boxes are checked! PK FK

Viewing your ERD (Entity Relationship Diagram) in Access… Make sure all of your tables are fully expanded No scroll bars should be visible! Intro to Microsoft Access 2007 | MIS 2502

1. Open your ERD 2. Press PRINT SCREEN 3. Paste screen into MS Word (CTRL+V) 4. Crop unnecessary portions 5. Page Layout to LANDSCAPE 6. Resize using handlers Intro to Microsoft Access 2007 | MIS 2502

Queries select records from one or more tables in a database so they can be viewed, analyzed, and sorted on a common datasheet. Stored as separate database objects for future use Options found on the CREATE tab You can run queries on queries! Intro to Microsoft Access 2007 | MIS 2502

Select : most common; retrieves data Parameter : prompts user for criteria Crosstab : calculates totals Action : makes changes to records Delete Update Append Make-Table Intro to Microsoft Access 2007 | MIS 2502

Alternate way for users to enter data into a database table User friendly Same effect as entering through datasheet Intro to Microsoft Access 2007 | MIS 2502

Form Wizard Build through dialog boxes Form Design Start from scratch Intro to Microsoft Access 2007 | MIS 2502

Organize and group information found in a table or query Printable Types Parameterized : uses input values Ad hoc : fully customized Canned: runs on command; no customization Intro to Microsoft Access 2007 | MIS 2502

Report Wizard Build through dialog boxes Report Design Start from scratch Intro to Microsoft Access 2007 | MIS 2502

Command menu & user interface Used for navigation and initialization of database tasks Includes buttons and images that open forms, reports, and queries Intro to Microsoft Access 2007 | MIS 2502