Your second annual progress review Monday 4th March 2019 Alison Tyson-Capper Faculty Postgraduate Tutor Associate Dean for Postgraduate Research (PhD supervisor/progress panel member)

Overview Progress review timeline for PhD students Where to find information Purpose of the review Your written report Structure and format General advice Preparation for your interview Your report to the progress panel Your interview What to take in Oral presentation (mandatory) After the interview Possible outcomes What to do next

Progress review timeline 12 months 6 months 12 months (MRes result) 8 months 20 months 29 months 4 year MRes/PhD submission deadline! 8 months 20 months 29 months 42 months* 3 year PhD submission deadline! Second PhD progress review *if still to submit

Guidelines on the purpose of your second annual progress review …. to monitor your progress and to identify any factors which might lead to a delay in the submission of your thesis.”

….and recommended report structure and format (and why?) “We do not require a written report of the length you produced for your first progress review. We recommend the following structure for your report: 1. A summary of the data you have acquired to date 2. Detailed analysis of a complete portion of your data 3. A discussion of the strengths and weaknesses of your study to date 4. A list indicating what you will need to achieve in order to complete your work 5. An appendix containing any abstracts, manuscripts or papers you have written or presented As projects develop differently, we believe a word limit is of limited value by this stage. However, we would expect this report to normally not exceed 10 pages (double line spacing), including figures but excluding any appendices”

We recommend the following structure for your report: A summary of the data you have acquired to date 2. Detailed analysis of a complete portion of your data (part of a chapter) 3. A discussion of the strengths and weaknesses of your study to date 4. A list indicating what you will need to achieve in order to complete your work 5. An appendix containing any abstracts, manuscripts or papers you have written or presented (not pages and pages though!)

Preparation Documents/materials of possible use to your panel (and thus of use to you) Your e-portfolio Research diary or lab book Copies of abstracts/conference proceedings etc. (Approved project proposal; upload with report)

Preparation Presentation Stick to rules/guidelines Make sure the presentation helps you to communicate effectively Show key “visual” information, avoid use of lots of text etc. Ask for input from supervisor

Preparation Student’s report to the panel Be honest and reflective Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

Preparation Supervisors’ report to the panel A reminder will help speed up the process of you receiving official notification of the outcome of your review.

Preparation Know your panel. Read your report, and your project proposal. Lab books/research diaries and information on training attended Be organised. Arrange date and time well in advance and as convenient for panel members, book room (and inform panel), get key, set up PC and projector etc.

Your 2nd APR form

During the interview Oral presentation – Guidelines Summarise what you want to get across Work not included in written report – bullet points Guidelines Make sure the presentation helps you to communicate effectively Show key “visual” information, avoid use of lots of text etc. Ask for input from supervisor

During the interview Don’t assume the panel has expert knowledge of every aspect of your project. Provide reminders/clarification where you think helpful. Don’t be afraid to defend your research, but be receptive to panel’s suggestions. Take the opportunity raise any concerns you may have. E.g. completion of research, attendance at training courses and access to other activities important to your training and future career Remember, it’s a “progress review” rather than an “assessment”

Possible outcomes

Possible outcomes

After the interview Reflect On receipt of panel report Discuss recommendations etc. with supervisor/supervisory team. Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).

Finally.... Bear in mind that the review process is for YOUR benefit

Other Research Outputs Published Abstracts Awards and Prizes Manuscripts Engagement activities: {React} magazine has a new set of students managing it NEPG (North East Postgraduate Conference) Three Minute Thesis and FMS Public Lectures Bright Club (talking about research as stand-up comedy) displays important attributes.