Library/Media Center Presentation Room - Budget Proposal By Jennifer LeMaster and Matt Dockery

Statement of Needs Create a media presentation room within the library media center. Create a media presentation room within the library media center. –School lacks central facility for group meetings, research, school or community presentations that require the use of technology.

Presentation Room Design Projector with projection screen Projector with projection screen Board room style tables and chairs Board room style tables and chairs Wi-Fi with security system Wi-Fi with security system Presentation podium with main frame computer, DVD, and VHS capabilities Presentation podium with main frame computer, DVD, and VHS capabilities Set of 25 wireless laptop computers Set of 25 wireless laptop computers Copy machine and printer networked to all computers Copy machine and printer networked to all computers

Utilization of Presentation Room Staff meetings Staff meetings Training Training Teacher or student directed class instruction Teacher or student directed class instruction Distance learning Distance learning Community meetings Community meetings

Project Timeline Week one Week one –LMS, Technology Coordinator and Administration will decide on location –Room will be cleared and prepared

Project Timeline Week Two Week Two –Room will be hard wired by a private contractor to accommodate internet and Wi-Fi. Wi-Fi.

Project Timeline Week 3 and 4 Week 3 and 4 –Room will be painted and carpeted –Furniture will be purchased and installed

Project Timeline Weeks 5-7 Weeks 5-7 –Desktop computer installed and connected to the network –Central printer and copier installed –Projector and projection screen installed –DVD and VHS player hooked-up to projector

Project Timeline Week 8 Week 8 –Mobile laptops will be set-up. (These will be purchased with grant money from NASA).

Project Timeline Week 9 Week 9 –Testing of new facility will begin to insure everything is functioning properly.

Evaluation Plan Each week during the construction of the center a written report will be submitted to the superintendent and principal. This will ensure that everyone is up-to-date on all additions, set-backs or advancements. Each week during the construction of the center a written report will be submitted to the superintendent and principal. This will ensure that everyone is up-to-date on all additions, set-backs or advancements.

Deciding the Dissemination Upon completion of the project we will hold a community open house. Upon completion of the project we will hold a community open house. A final report will be submitted to the superintendent and principal. A final report will be submitted to the superintendent and principal. Press release with date and time of open house. Press release with date and time of open house. Upon completion pictures will also be posted on school web page. Upon completion pictures will also be posted on school web page. Pictures and story will also be included in the school paper and the local paper, including a thank you section for all that helped make the project possible. Pictures and story will also be included in the school paper and the local paper, including a thank you section for all that helped make the project possible.

Local Resources Technology Coordinator will oversee all computer applications Technology Coordinator will oversee all computer applications All work will be performed by custodial staff, licensed contractors with the lowest bid. All work will be performed by custodial staff, licensed contractors with the lowest bid. Permanent improvement funds will be utilized along with grant money from NASA totaling $25,000. Permanent improvement funds will be utilized along with grant money from NASA totaling $25,000.

BUDGET BREAKDOWN Projector with projection screen Projector with projection screen$1, Board room style tables and chairs Board room style tables and chairs$ Wi-Fi with security system Wi-Fi with security system$3, Presentation podium with main frame computer, DVD, and VHS capabilities and software Presentation podium with main frame computer, DVD, and VHS capabilities and software $ $ Set of 25 wireless laptop computers Set of 25 wireless laptop computers $12, $12, Paint and Carpeting Paint and Carpeting $1, $1, Printer and Copier Printer and Copier $2, $2, Miscellaneous expenses Miscellaneous expenses $1, $1, TOTAL BUDGET $23,800.00

School Expense All computers, technology and software will be paid for by the grant from NASA. All computers, technology and software will be paid for by the grant from NASA. Room paint, carpeting, wiring, chairs, tables, and podium will be paid for by school district. Room paint, carpeting, wiring, chairs, tables, and podium will be paid for by school district. Total school expense $7, Total school expense $7,700.00

MAINTENANCE/UP-KEEP PROJECTOR BULBS NEED REPLACED EVERY TWO YEARS AT A COST OF $ PROJECTOR BULBS NEED REPLACED EVERY TWO YEARS AT A COST OF $ WI-FI REQUIRES NORMAL SECRUITY UPDATES MONTHLY ACCESS FOR 5 YEARS $ WI-FI REQUIRES NORMAL SECRUITY UPDATES MONTHLY ACCESS FOR 5 YEARS $ COMPUTERS NEED REPLACED EVERY FIVE YEARS AT A COST OF APPROXIMATELY $22, COMPUTERS NEED REPLACED EVERY FIVE YEARS AT A COST OF APPROXIMATELY $22, ANNUAL COST $ ANNUAL COST $

PROJECTED SAVINGS PROJECTOR AND SCREEN IN EVERY CLASSROOM WOULD COST $60, PROJECTOR AND SCREEN IN EVERY CLASSROOM WOULD COST $60, MINIMUM OF 5 COMPUTERS IN EVERY CLASSROOM $180, MINIMUM OF 5 COMPUTERS IN EVERY CLASSROOM $180, WI-FI CAN BE USED THROUGHOUT THE ENTIRE SCHOOL WI-FI CAN BE USED THROUGHOUT THE ENTIRE SCHOOL LAPTOPS CAN BE SIGNED OUT AND USED BY CLASSROOM TEACHERS WHEN NOT IN USE IN MEDIA CENTER LAPTOPS CAN BE SIGNED OUT AND USED BY CLASSROOM TEACHERS WHEN NOT IN USE IN MEDIA CENTER TOTAL SAVINGS $200, TOTAL SAVINGS $200,000.00

5 YEAR PROJECTED SAVINGS PROJECTOR BULB REPLACEMENT SAVINGS $21, PROJECTOR BULB REPLACEMENT SAVINGS $21, REPLACE COMPUTERS $180, REPLACE COMPUTERS $180, YEAR PROJECTED SAVINGS $201, YEAR PROJECTED SAVINGS $201,750.00

Role of SLMS Oversee project budget and timeline. Oversee project budget and timeline. Liaison between school, superintendent, principal and community. Liaison between school, superintendent, principal and community. Order all equipment and secure bids from contractors. Order all equipment and secure bids from contractors. Organize and oversee all work completed by custodial staff. Organize and oversee all work completed by custodial staff.