P9 Community Coordination Exercise Updates Lynn Yarmey for the RDA Secretariat 25/04/2019 rd-alliance.org

Remind me…what is this? Before P9, we opened a call for ideas to make RDA better Day 1 – brainstorming closed with almost 60 brainstorming responses Day 2 – These ideas were categorized and reported back to the community (Summary slides are available) Day 3 – Categorized ideas summarized into lists and RDA voted!

Changes since P9 Support the session chairs at the plenaries by providing the session participant lists Change made: Starting with the bad news… At the meetings, have better WiFi Change made: Internet text in Plenary Guidelines updated, remote participation channels switched to hardlines, technical support increased, etc.

Changes since P9 At plenaries, take notes collaboratively rather than everyone by themselves Change made: Google doc link added to every session page Default to making slides available when talk starts Change made: ‘Slides and Materials’ space added to every session page Move the content of this spreadsheet to a platform better suited to handling ideas Change made: Working with sli.do for P10

Changes since P9 Define use cases, hackathon topics, more co- organized plenary working sessions Change made: Conversations underway for P11 Advise Group Chairs to use collaboration tools, offer simple guidelines to maximize time Change made: Chairs’ Primer updated, prompts for online notes, gathering successful tool info Challenge-driven groups No formal changes. Community is taking action

Changes since P9 Use common terminology to describe activities, interests, groups. Create a conceptual map of concepts, groups, interests Changes in progress: Community conversations across WG/IG Chairs, TAB/Chairs meetings, Mapping the Landscape IG, Atlas of Knowledge, Atlas of Organizations, within Secretariat Additional highly-voted idea updates on following slides, I won’t present them today.

Changes since P9 Add 'area directors' (like with IETF) No Changes: Resources, strategy needed Improve website search to include content of documents Change made: Technical updates in the queue RDA paid staff dedicated to coordination No changes: Resources needed

Changes since P9 Challenge-driven groups No formal changes. Community is taking action Continue existing TAB representatives in each group Change made: TAB growing Expand remote plenary attendance options Change made: Remote participation channels increased, cost barriers in discussion

Changes since P9 Off-cycle chairs meetings with a particular focused topic No short-term changes needed: Next Chairs’ meeting in January, Washington D.C. Formalise cross-group liaison No formal changes. Community is taking action

Ideas and feedback always welcome! Thank you Ideas and feedback always welcome! Contact the Secretariat: enquiries@rd-alliance.org