Employee On-Line: Expenses User Guide

Logging into Employee On-Line If you have never logged onto Employee On-Line before your username will be your surname followed by your assignment number. Your password will be your assignment number. If you have logged in before but can’t remember what your reset your password to please contact either your roster creator or approver who will be able to re-set this for you.

Go to Expenses tab

If you do not have a current claim open If you do not have a current claim open. Select your role from the drop down selection. Then click ‘add’ Select the type of expense claim you would like to make from the drop down list. A claim box will appear.

How To Enter A Single Or Return Journey 1. Enter the date of your claim. 2. Select your vehicle from the drop down selection. 3. Enter the postcode you have travelled from. If it is your home or you base you can just type ‘home’ or ‘base’. You will need to select whichever generates the lesser mileage. 4. Enter the post code you are travelling to. 5. If it is a return journey ‘tick’ the Return Journey box. Then either ‘save’ if you have completed all your travel expenses for the moment. Or ‘Save & New’ and repeat the process if you have other claims to input.

How To Enter Multi-Trip 2. Add Vehicle from drop down selection. 1. Add Date 3. Enter postcode you have travelled from. 4. Enter post code you are travelling to on the first part of your journey. 5. Select ‘Multi Trip’. This will then open up another ‘New Expense Entry’ box with the first destination in the travelled ‘From’ box and you will only need to update the ‘To’ box with your next destination.

How to Add a Parking Expense Entry Select ‘parking’ from the drop down selection. Select the ‘Travel’ tab If all parking claims have been added click ‘save’. If you have more to add select ‘new’ Select the correct date Enter the amount the parking cost Tick ‘Receipt Available’. You should always keep receipts for parking claims.

Once you have finished adding your claims… If you have completed all your claims for the month select ‘Submit’. This will then be visible to your manager in MAPS Healthroster for them to review and approve. If you will have further mileage to add to the claim later in the month click ‘done’. This will then be saved and you will be able to ‘edit’ and add to this at a later date.

To Edit an existing un-submitted claim… When you log-in and select the ‘expenses’ tab in Employee On-Line you will see your draft claim. To add to this claim click ‘edit’